Project Assistant - ESPO Corporation

Job Title: Project Assistant
Location: Bloomington, MN
Job type: Contract to Hire

Our client, a global Architecture and Design Firm, is looking to hire a Project Assistant to join their Regional Office in Bloomington, MN.

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

• General administrative support for company projects.
• Organize and maintain project files, filing system, and project communications.
• Provide data entry for projects.
• Track the status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports, and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Schedule and set up client interviews, presentations, and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintain data entry of project contact list and project execution plans.

Requirements:

• High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
• Applicable experience may be substituted for education requirements.
• Proficient in Microsoft Word, Excel, Access, and PowerPoint required.

ESPO Corporation
Leaders in Technical Recruiting & Staffing since 1965

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status or any other attribute or protected characteristic by law. If you need assistance applying please contact us at 630-789-2525.