Project Administrator - Saarman Construction, Ltd.

About the job

Job Description Summary

To provide administrative support to the project management team and assist in the field office administration to achieve efficient and accurate project documentation.

Job Description

POSITION RESPONSIBILITIES AND DUTIES:

• Able to perform all essential Project Assistant/Coordinator responsibilities
• May coordinate and/or supervise clerical/administrative staff
• May answer phones screen/handle routine items, direct calls as appropriate
• Compose and/or edit letters, memos, reports, procedures, etc. as required
• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• Attend and document project meetings (write minutes)
• Set up and maintain a project filing system
• Distribute documents to subcontractors, maintain document logs
• Update drawings and post changes
• Prepare and maintain RFI logs on Procore
• Transmit and distribute submittals
• Prepare and maintain submittal logs
• Prepare and maintain expediting log
• Perform expediting functions
• Input quantities in labor cost reports on Procore
• Cost code and/or verify correct codes on timesheets
• Prepare and document extra work orders
• Maintain reference log and associated documents on Procore
• Review and assemble change order submittals and quantity surveys
• Maintain progress of the photo album
• Assist in compiling billings, lien releases, and certified payrolls, as applicable
• Compile contract close-out documents and as-builts
• Document punch-list work
• Create Owners forms as required for reporting purposes
• Coordinate paper flow from field to Division Office
• Complete other responsibilities as assigned

Minimum Skills Or Experience Requirements

• 4-year business or technical degree plus a minimum of 3 years of administrative experience or equivalent combination of education and experience, including a minimum of 3 years of construction project administration
• Ability to keyboard 65-75 WPM accurately
• Advanced knowledge and use of word processing and spreadsheet software
• Proficient in the use of general office procedures and office machines
• Proficient English verbal communication skills, including a professional telephone manner
• Proficient written communication skills, including business writing skills
• Reliability, dependability, and flexibility

Summary Of Benefits

This role is eligible for the following benefits: medical, dental, vision, 401(k), and paid time off.