PROJECT ADMINISTRATOR I - Bristol Industries LLC

General Description

The Project Administrator I position is responsible for generating reviews. This position maintains documents and records about all aspects of the contracting process for the contracts to which they are assigned, such as but not limited to bid/proposal documents, pre-award and post-award correspondence, task orders, modifications, closeout records, amendments, and subcontract management.

Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Roles and Responsibilities:

• Provide subcontractor reporting.
• Communicate with insurance brokers, ordering insurance certificates and additional policies, including builder's risk, as needed.
• Communicate with bond brokers, ordering bids, performance, and payment bonding as needed. Maintain monthly bond reporting to the CEO, BBNC, and bonding company.
• Drafts and negotiates basic contractual instruments commensurate with skills and experience level. Using approved templates, prepares routine teaming agreements, non-disclosure agreements, subcontracts, change orders, purchase orders, and other contract actions. Prepares, organizes, and maintains contract records and files documenting contract performance and compliance.
• Reviews and approves Joint Check Agreements for accuracy and compliance with the subcontract documents.
• Updates SAM/WAWF registrations in accordance with department policy.
• Reviews, redlines, and processes credit applications as requested.
• Assist with claim documentation and data analysis as needed.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of FAR, DFAR, EPAAR.
• Knowledge of commercial contracting
• Skilled in written and oral communication.
• Skilled with Microsoft products.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions and make appropriate recommendations.
• Ability to prioritize and organize, work well under stress, and meet deadlines.
• Ability to be flexible and adapt to constant change.
• Ability to work flexible hours as required to meet deadlines.
• Skilled in interpersonal communication to assist staff and clients.

Measures of Performance:

• Complete and thorough Prime and Subcontracts contract assessment and compilation (35%).
• Complete contract documentation (Prime and Subcontracts) (20%).
• Effective and clear communication with customers and vendors (20%).
• Client Satisfaction (15%).

Required Qualification:

• High school diploma or GED is required.
• Minimum of two years of recent experience in Contract Administration is required Valid driver's license is required.

Preferred Qualifications:

• Bachelor's degree in business administration is preferred.
• Commercial contracts, contract language negotiation, FAR interpretation, and application is preferred.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
• Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.
• Position is subject to inside environmental conditions.

Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 10 pounds of force occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits:

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.

Contingency

Continued employment is contingent upon passing security clearance, drug screen, and background check.

Equal Opportunity Employer Statement

Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol Alliance of Companies grant employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

dustries seek out and hire qualified Alaska Native and other minorities.