Project Administrator - Geosyntec Consultants

Project Administrator
Primary Location
US-CO-Lakewood
ID
2024-2696
Category
Administration
Position Type
Regular Full-Time
Remote
No
Additional Location
US-CO-Greenwood Village
Overview
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Project Administrator in our
Lakewood or Greenwood Village, CO Central regional office. This position
provides administrative and accounting support to our growing Central Region
and interacts directly with Geosyntec billing and accounting staff, as well
as with clients, vendors, and subcontractors, as needed. The selected
candidate must be flexible and able to deal with a variety of requests,
adapt to changing workloads and priorities and possess extremely strong
organizational skills.
Geosyntec is an innovative, international engineering and consulting firm
serving private and public-sector clients to address new ventures and complex
problems involving our environment, natural resources, and civil
infrastructure. Our engineers, scientists, technical and project employees
serve our clients from offices across the world. Ranked by ENR as one of the
top environmental engineering design firms, Geosyntec is internationally
known for its technical leadership, broad experience, and exceptional
client se
We invest in our people. Each employee is unique, and your career at
Geosyntec will be too. We offer competitive pay and benefits, and
well-being programs to support you and your family.
To Learn More Visit: http://www.geosyntec.com/careers/.
Essential Duties and Responsibilities
Read and interpret contract provisions and set up accurate project information
in the accounting database in accordance with contract terms and Company
policies, including, but not limited to:
Contractual elements provided on project initiation forms: contract value,
budget level, scope of services, fee types, payment terms and proper
authorization.
Verify and/or edit project rate schedules and demographic data provided by
Project Managers.
Ensure appropriate mark-ups, tax components and invoice masks are in-line
with contract provisions.
Review and submit employee expense reports in a timely manner to facilitate
payment and processing. Understand the expense reporting process and perform
required unit pricing data entry in addition to any necessary corrections.
Perform electronic timesheet administration procedures and understand the
timesheet flow as it relates to labor, class codes and project billing.
Within established deadlines, initiate billing cycle by generating and
distributing prebill reports, facilitate edits per the Project Manager's
direction and finalize invoice with all required attachments and
documentation. Submit invoices to corporate accounting for posting and to
client as instructed by Project Manager.
Track accounts receivable and accounts payable as needed for project
processing.
Assess project revenue by accurately identifying variances and making
necessary budget changes; enter percent complete as instructed by Project
Manager or designated employee; and complete all tasks in accordance with
monthly accounting closing schedule.
Generate established systems reports, as required.
Assist with other office administrative functions as needed, such as
filing, sorting mail, word processing, assisting with travel
arrangements and office meeting set-ups.
Assist with local business errands as needed.
Skills, Experience and Qualifications
A High School diploma and four (4) years (6+ preferred) of
experience in project administration and invoicing, preferably in a
professional services firm or any equivalent combination of experience and
training that provides the knowledge, skills and abilities to perform the
responsibilities of the position. (required)
Ability to read and comprehend moderately complex instructions, contracts
and subcontract agree ents, correspondence and memoranda; and ability to
effectively write moderately complex correspondence and memoranda. (required)
Knowledge of job costing, contract file administration and comprehension of
project revenue. (required)
Working knowledge of Microsoft Office and proficiency in Excel. (required)
Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
Accurate data entry, writing and editing skills. (required)
Ability to work in a fast paced, detail and deadline-oriented environment
and manage multiple projects simultaneously. (required)
Ability to effectively present information to Project Managers, and other
internal clients. (required)
Valid U.S. driver's license and a satisfactory driving record for business
errands. (required)
This opportunity will be posted for at least five days. Below is the range
that we in good faith believe is the potential compensation for this role at