Project Administrator - QISG

Job Description – Project Administrator

General Description

The Project Administrator will assist the department with all functions of daily operations, including scheduling meetings, managing schedules, preparing reports, and processing expense reports.

Duties

• Provides Operations management with administrative support
• Reviews and approves expenses reports
• Processes invoices for payment
• Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed
• Coordinates meetings for Operations management with customers
• Coordinates travel for Operations management
• Assists in managing projects
• Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
• Performs general office duties such as ordering supplies and maintaining records management database systems
• Files and retrieves documents, records, and reports
• Opens, sorts, and distributes incoming correspondence, including faxes and email
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

Required Experience and Education

• Associate’s degree

Preferred Experience and Education

• Bachelor’s degree in Business Administration or relevant field
• 1-3 years of experience performing in an administrative role

Skills

• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Ability to communicate effectively to all levels of the organization
• Customer service and effective time management skills

Travel Requirements

• Travel:  Yes
• Percent of Time:  Up to 10%

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