Project Administrative Assistant - Fluor Corporation

This position performs the role of project coordinator position on project. This requires comprehensive knowledge in project documentation, project procedures, and relevant company policies and procedures.

• Assist with major project activities, including support of task force objectives and/or project milestones
• Participate in task force meetings
• Report directly to a task force project manager or project director
• Ensure that project correspondence and project documentation are handled according to a prescribed format
• Assist in writing, editing, and updating the Project Procedure Manual and Job Bulletins
• Apply in-depth knowledge of set-up, maintenance, and close out of company contract files and records retention procedures
• Understand task force organizational structure and importance of positive interface with clients and all disciplines toward overall effectiveness of the engineering, procurement, and construction/field effort
• Comprehend client billing and task force related charges
• Set up and maintain project log books and correspondence numbering system, both hard copy and electronic
• Maintain knowledge of contract terms as they apply reimbursable items, mobilization, overtime, travel, and other situations
Coordinate space allocation for project task force
• Maintain compliance with all applicable policies, procedures, and global standards
• Plan, organize, and carry out assignments as directed
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Effectively develop and apply the Core Skills to the job
• Meet expectations on attendance and punctuality
• Other duties as assigned