Project Administrative Assistant - Brasfield & Gorrie, LLC

The Project Assistant is primarily responsible for providing administrative support to the project team(s).

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
• Prepare expense reports and book travel using Concur Travel and Expense for project team(s).
• Assist PM with creating project in Project Data Management (PDM) software.
• Assist with electronic job start up in project management systems.
• Assist with obtaining insurance, permits, licenses and jobsite mobilization.
• Act as the lead in ensuring a Notice of Commencement has been filed.
• Create and maintain all electronic project files.
• Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
• Assist project management team with change order management process.
• Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
• Act as a liaison between other departments and the project team to fulfill project needs.
• Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
• Assist in preparing and distributing owner billing.
• Prepare, distribute, and manage closeout documentation required by contract.
• Verify all electronic project files are complete and ready to store in the “Closed” folder.
• Enter employee time in JD Edwards system.

• Bachelor’s degree preferred
• Minimum of one year of work experience in an office environment
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies
• Ability to work in a team environment as well as independently
• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality
• Obtain notary certification in applicable county