Project Administrative Assistant - Project Partners

The Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. We are looking for an Administrative Assistant that has 5+ years of experience in scheduling meetings, invoice processing, and proofreading to work hybrid (on-site and remote) and full-time (approximately 40 hours per week) in the Chino area. 

As a Project Administrative Assistant, your duties and responsibilities will include, but are not limited to:

• Document processing – proofreading for accuracy, backup, and reviewing and adhering to policies and procedures; data entry of departmental databases and spreadsheets; ensure required deadlines are met.
• Invoice processing – review for accuracy and proper backup; prepare and process purchase requisitions, purchase orders, and check request; run general budget reports through SAP.
• Maintain project files and prepare documents for records management.
• Schedule and set up conference calls and Teams meetings; prepare and distribute agendas and supporting documents; take and transcribe meeting minutes; set up and clean up.

Project Partners provides professional benefits to its employees that meet the eligibility requirements. 

• Medical and dental insurance
• Paid time off
• 401(k) and Profit-sharing programs

More About Project Partners Inc.: Project Partners Inc. is a Civil, Mechanical, & Electrical engineering consulting and staff augmentation firm that was founded in 1996. We exclusively serve Southern California cities, county agencies and special districts within Orange, Los Angeles, Riverside, San Bernardino, San Diego, and Ventura counties. Project Partners provides staff and services in the following engineering disciplines: Water / Wastewater, Public Works, Transportation, Solid Waste, Stormwater Management, and Construction Management. Our current staff have a broad range of expertise in Municipal Civil Engineering, Construction Management, Inspection, Contract Administration, Development Plan Review, Engineering Design, GIS, Operations and Maintenance, Planning, Project Management, Regulatory Compliance, and Water Quality. https://www.projectpartners.com/

As a Project Administrative Assistant, you will have:

• Required: Minimum of 5 years of progressively responsible experience in administrative support functions, including scheduling meetings, invoice processing, proofreading, and organization
• Required: Advanced skills in Microsoft Suite and Accounting Software
• Candidates must be legally authorized to work permanently in the U.S. (i.e., without time limitations, without restrictions or without need for work sponsorship in the U.S.)
• Valid CA Driver’s License and proof of insurance

As a Project Administrative Assistant, you will have:

• Required: Minimum of 5 years of progressively responsible experience in administrative support functions, including scheduling meetings, invoice processing, proofreading, and organization
• Required: Advanced skills in Microsoft Suite and Accounting Software
• Candidates must be legally authorized to work permanently in the U.S. (i.e., without time limitations, without restrictions or without need for work sponsorship in the U.S.)
• Valid CA Driver’s License and proof of insurance