Project Admin / Administrative Assistant at Comtec Consultants

Hello,

Please find the below job description and let me know your interest. 

Title: IT Project Coordinator/Admin

Location: Newark, NJ

We are looking for a Project Coordinator/Admin to help with an IT Program. The ideal candidate is detail oriented with a knack for communication and collaboration. The Project Coordinator/Admin is a highly collaborative person, working closely with IT and Business stakeholders of the Program.

Responsibilities:

• New resource onboarding: schedule interviews, collect the details needed for setting up company ID and email, and coordinate shipping laptops.
• Schedule workshops, book conference rooms, order food for meetings.
• Work with the project team to support the coordination and execution of cross-departmental projects.
• Help support IT and Business teams to ensure all tasks are staying on track. This includes managing, completing to-do lists and supporting with outstanding details to meet deadlines.
• Collect status reports from Project Managers and prepare a consolidated status report.
• Multi-tasking and being detail-oriented is critical in managing multiple moving parts of the fast-paced project teams and processes.
• Responsible for all file management and ensuring that the team is uploading assets, dashboard information and critical files.
• Track vendor invoices and payments.
• Perform additional duties and ad-hoc projects as required.
• Creates, coordinates, and maintains project timelines and schedules.
• Responsible for creating and sharing meeting agendas, as well as the distribution of follow-up notes and action items.
• Assist in preparing project presentations.
• Assist with the travel arrangements for the project team.

Requirements:

• 3+ years of experience as a project coordinator/admin on IT projects.
• 5+ years of experience working in IT.
• Expert level experience of using Microsoft Excel and PowerPoint. Be able to create Pivot tables and graphs in Excel.
• Clear understanding of project management practices.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.
• Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.
• Experience with ServiceNow and/or Power BI is a plus.

Thanks & Regards,

Vamshi P

ComTec Information Systems.

5525 North MacArthur Blvd., Suite #650, Irving, TX 75038

USA: 972-734-5634 | vamshi.polepaka@comtecinfo.com

LinkedIn: https://www.linkedin.com/in/vamship2729

www.comtecinfo.com