Project Accounting Associate - NIC Partners, Inc

For over two decades, NIC Partners (Employee built/Employee owned) has dedicated our expertise and commitment towards enhancing the digital and physical security of K-12 educational campuses in Southern California. NIC Partners offers a great benefit package that includes medical, dental, vision, 401k,11 paid holidays, and vacation. This is a hybrid position.

Job Purpose:

The Project Accounting Associate reports directly to the Project Accounting Supervisor. The Project Accounting Associate is responsible for financial and administrative aspects of the project from beginning to end in collaboration with Project Managers. The Project Accounting Associate fosters good working relationships with Project Managers, Management, fellow employees, customers and vendors. The Project Accounting Associate has a broad knowledge in multiple aspects of information technology, and possesses the capabilities of communicating deliverables to customers, internal and external. The Project Accounting Associate is capable of independent work on tasks associated with specific aspects of projects. The right candidate will have a construction background and knowledge of billing, budgets. accounts payable, accounts receivable within a project/job.

The Project Accounting Associate MUST:

• Provide a positive “Can-Do” attitude and show positivity through teamwork
• Deliver excellent customer service skills
• Ability to respond to information requests
• Troubleshoot account issues
• Participate in mandatory training programs

Essential Job Functions:

• Project Costing
  • Manages project budgets in accounting system.
  • Maintains soft copy job folders for each project.
  • Obtains any other documentation needed.
• Project tracking
  • Monitors budget variances on projects.
  • Discusses and analyzes progress of projects, including variance with PM’s
• Procurement
  • Procures all equipment, materials and services required for the projects.
  • Tracks back orders and coordinates returns.
• Forecasting
  • Collaborates with PM’s to update revenue and billing forecasting on a weekly basis.
  • Updates AR Cash forecasts daily.
• Accounts Receivable
  • Issue invoices as projects progress and manages over/under billing.
  • Responsible for the collections of all outstanding AR on projects and updates cash flow.
• Accounts Payable
  • Review and resolve accounts payable issues related to projects.
  • Processes month end project close-outs.
• Customer facing
  • Face-to-face – visit customer sites for making sure is changes are documented change management

Responsibilities/Duties

• Reacts to project adjustments and alterations promptly and efficiently.
• Adheres to all company policies, procedures, standards and safety rules.
• Performs other tasks or projects as assigned by manager
• Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
• May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations

Experience/Education:

• Bachelor’s Degree (B.A.) from four-year college or university
• At least 5 years’ experience and/or job-related experience
• Equivalent combination of education/job experience