Project Accountant - IPS-Integrated Project Services

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Project Accountant to join our talented team at our office located in Somerset, New Jersey. This is a hybrid position that will be a combination of working at the IPS office/onsite at a construction project and remote.

Reporting directly to the Project Accounting Manager, you will manage the accounting aspects of the business units and projects effectively and efficiently, with a helpful and friendly attitude of service to all customers. You will also work in conjunction with the Operations Director, Project Manager, Project Engineer, Project Superintendent, and Contract Administrator.

Position Responsibilities

• Performs all accounting functions relating to assigned projects (e.g. accounts payable, accounts receivable, job costs, etc.).
• Monitors and enforces company policy and procedures with regard to assigned projects.
• Sets up jobs and contracts in Timberline, which includes entering budgets based on an approved schedule of values.
• Records subcontractor commitments provided by the Contract Administrator and approved by the Project Manager/Design Manager, comparing amounts to appropriate line items on the schedule of values.
• Reviews approved subcontractor progress payment applications and reconciles them to previous submissions.
• Reconciles schedule of values on application to subcontractor commitment.
• Compiles submitted payment requests from subcontractors and suppliers, compares them to Job Cost reports, and includes applicable amounts for general conditions and fees to produce a payment request to be submitted to the owner.
• Reconciles current request for owner payment to previous submissions.
• Obtains releases of liens from all suppliers and subcontractors for the previous month’s payment before issuing checks for further payment.
• Maintains log-on progress payments and release of liens.
• Maintains ongoing record of retainage being held on subcontracts/vendors.
• Reviews contracts for release of retainage and notifies the Project Manager of any upcoming releases.
• Monitors special payment arrangements to ensure that time-sensitive payments are made on time.
• Enters owner change orders, changes to estimates, subcontracts, subcontractor change orders, and purchase orders.
• Performs Job close-out duties, including reconciling commitments, archiving files, and closing the job in the system.
• Provides A/R Collection information to management.

Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!

• Associate degree required or 3-5 years equivalent experience including 1 year minimum in construction accounting.
• Ability to effectively prioritize time and meet deadlines.
• Highly reliable with strong organizational skills to manage a large amount of documents and information.
• A sense of urgency with an ability to multitask and ability to meet multiple deadlines.
• Ability to communicate effectively both verbally and in writing.
• Proficiency in working with and reading financial spreadsheet software (Microsoft Excel) as well as fundamental skills with other Microsoft Products.

Preferred Qualifications

• Bachelor's degree in Accounting or Finance or a related field.
• Familiarity with Timberline and Procore.

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.