Project Accountant - Vaco
Indianapolis, IN 46250
About the Job
Location: Indianapolis
Pay: Up to $35/hr
Job Description: We are seeking an experienced and detail-oriented Construction Project Accountant to join our client’s team. The ideal candidate will be responsible for overseeing the financial aspects of construction projects from initiation to completion, ensuring accuracy, compliance, and financial success.
Essential Duties and Responsibilities:
- Billing and Payable Processing: Complete billing invoices for various contract types, including lump sum and Cost Plus contracts.
- Job Cost Review: Review job cost activity to ensure accurate coding and manage AP invoices including AIA invoices and lien waivers from vendors and subcontractors.
- Documentation Management: Obtain proper approvals, documentation, and coding on all invoices, including cost revisions and change orders from Project Managers.
- Project Setup and Integration: Set up projects in the accounting software, import estimates from Accounting Software to Project Management Software, and establish Schedule of Value (SOV) and original budget.
- Accounts Reconciliation: Routinely reconcile job cost and A/R accounts, provide monthly billing accruals, and manage accounts receivable proactively.
- Reporting and Coordination: Prepare checks for internal petty cash, collaborate with project personnel to prepare all required project reporting, and participate in cost review meetings with the project team.
- Compliance and Risk Mitigation: Coordinate document review with the project team to ensure subcontractor compliance and mitigate the risk of financial default.
- Cash Flow Management: Coordinate timely payments within contractual and statutory provisions for positive cash flow.
- Project Closeout: Perform project close procedures, assist with archiving project and AP files, and handle other project accounting-related duties as requested.
- College Degree in Accounting or related discipline preferred.
- Minimum 5 years of work experience, including at least one-year industry-related accounting experience.
- Ability to work independently, prioritize workflow, and provide accurate and timely support to projects.
- Demonstrated problem-solving, critical thinking, and customer service skills.
- Proficiency in CMiC, Sage experience preferred
- Proficiency in Microsoft Suite, Excel, and PDF editing (Adobe, Bluebeam).
- Knowledge of construction accounting principles, including financial reporting, analysis, budgeting, general ledger, and accounts payable, or willingness to become proficient.
- Understanding of AIA 702/703 billing forms for client billings and basic knowledge of AIA Contracts (A401, A121, A111), or willingness to gain proficiency.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.