Project Accountant - Judge Group

Staff Accountant:

Position Summary: As a Staff Accountant, you will play a crucial role in ensuring compliance with GAAP, company policies, and departmental goals. Working collaboratively and independently, you’ll assist the Controller and the President & CEO in managing the daily functions of the Accounting Department. Your responsibilities will span both Accounts Receivable (AR) and Accounts Payable (AP), and you’ll proactively address any issues or concerns that arise. A strong attention to detail, excellent decision-making skills, and a service-oriented customer service attitude are essential. Experience with NetSuite (or a similar ERP/accounting system) is a must, with NetSuite experience being strongly preferred. 

Major Duties:

1. Create Project Accounts in NetSuite:

   • Set up project-specific accounts within NetSuite for accurate tracking and reporting.

2. Account Coding & Posting for AP/AR, Bills/Invoices, and Credit Card Transactions:

   • Ensure proper coding and accurate posting of financial transactions related to both AP and AR.
   • Investigate and resolve any discrepancies promptly.

3. Accounts Payable & Accounts Receivable Management:

   • Prepare, enter, and maintain filing of AP and AR records.
   • Handle online bill payments for AP and AR.

4. Job Cost Knowledge (Including AIA Documents):

   • Familiarity with job cost accounting, including understanding AIA (American Institute of Architects) documents.

5. Multistate Sales Tax Handling:

   • Manage sales tax calculations and compliance for transactions across multiple states.

6. Bank Deposits and Journal Entries:

   • Prepare and manage bank deposits.
   • Record journal entries accurately.

7. Deferred Revenue & Amortization Schedules:

   • Maintain schedules for deferred revenue and amortization.

8. Reconciliation Using Excel and NetSuite:

   • Reconcile Prepaid and Revenue Support documents using Excel and NetSuite.

9. Customer & Vendor Records:

   • Create and manage customer and vendor records in NetSuite.

10. W-9 Forms and Certificates of Liabilities:

    • Collect and verify W-9 forms and certificates of liabilities.

11. Collections and Process Improvements:

    • Collaborate on outstanding invoices, make collection calls, and negotiate payment terms.
    • Provide feedback and contribute to process improvements.

12. Additional Administrative/Clerical Duties:

    • As needed, perform other administrative tasks related to accounting.

Experience/Requirements:

• Minimum of 5 years’ experience in an accounting role.