ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Technical:
  • Attends turn-over meetings for all assigned new jobs.
  • Sets up and maintains a separate electronic network "Project Folder” for each assigned job and files all documents including owner documents, owner change orders, billings, check copies, etc.
  • Inputs contract information and budgets into ComputerEase.
  • Inputs change orders, Material Purchase orders, purchase orders, and sub mods into ComputerEase.
  • Prepares project billing worksheet to provide to Project Manager to prepare monthly AIA billings.
  • Generates AIA billings to the owners.
  • Reviews and approves all job-related check requests.
  • Processes all accounts payable as it relates to job-related invoices.
  • Reviews overhead statements to ensure that all job-related invoices are in and ready to be paid.
  • Prepares the Project Accountant Checklist on a weekly basis and submits to CFO and Controller.
  • Posts all monthly activity timely for the month end close for Accounts Receivable and Payable.
  • Attends all monthly project review and close out meetings for all assigned jobs.
  • Works on special projects for accounting, as assigned.
• Communication:
  • Communicates effectively with the Project Executive, Project Manager, and Project Coordinator on a routine basis to follow up on any outstanding issues and paperwork.
  • Provides timely and specific feedback to upper management. Specifically communicates any issues or problems before it is too late.
  • Exhibits excellent oral or written communication via email, telephone, and reports.
• Leadership and Attitude:
  • Serves as a positive role model, and always presents a can-do spirit.
  • Displays appropriate assertiveness.
  • Finds innovative solutions to problems.