Project Accountant - Bay Area - Building Talent, LLC

ROLE: Project Accountant positions (various firms)

LOCATION: San Francisco Bay Area

SEEKING:

Building Talent, a premier boutique recruiting agency, is dedicated to sourcing top-tier talent for the Architecture, Engineering, and Construction (AEC) sectors, along with related professional services industries. Our focus is on cultivating a robust network of outstanding project accountants. With years of experience in the field, we've forged strong relationships with numerous firms and CFOs throughout the Bay Area. Recently, we've successfully matched several project accountants with leading companies, and we're eager to continue this trend throughout the year. We're enthusiastic about connecting with professionals like you to learn about your background and aspirations. By staying in touch, you'll be the first to hear about new career opportunities that align with your expertise and goals.

OVERVIEW:

The Project Accountant is responsible for managing all financial details of the firm's projects from start to finish. The Project Accountant engages with Principals, Associate Principals and Project Managers, partnering with them on key aspects of Project Management, including but not limited to project set up, fee analysis, billing, consultant invoices and collections. The Project Accountant assists with the Accounts Payable and the application of Cash Receipts. This position requires independent handling of day-to-day project accounting and administrative work.

RESPONSIBILITIES:

• Create and maintain projects in Deltek Vision / Vantagepoint or similar software
• Manage project related expenditures and adjustments
• Set up contracts with clients and maintain project contract files
• Working closely with project managers to ensure that all project related support is in place (contracts, change orders, invoicing, expenses, etc.)
• Process accounts receivables for billing clients and prepare A/R aging reports, including reconciling A/R to general ledger
• Create and maintain client relationships
• Manage collections, calculate and bill for interest, if necessary
• Code and enter subconsultant and vendor invoices, and schedule them for approval and payment. Ensure subconsultant invoices have a proper agreement and are within their allocated budget.
• Pay subconsultant and vendor invoices
• Track preliminary notices, obtain lien waivers and ensure compliance with all contractual requirements prior to making payments to subconsultants and vendors
• Maintain vendor files, agreements and invoices. Ensure that W9s are obtained, and information is maintained in the accounting system. Distribute 1099s each year.
• Balance vendor statements, ensuring all invoices and credit memos are posted
• Follow up on timesheets and ensure timesheets are accurate
  

QUALIFICATIONS:

• Excellent attention to detail and ability to stay organized with multiple projects
• Comfortable working in a diverse team environment
• Excellent communication skills with both external and internal customers
• Solid foundation in accounting principles and practices
• Strong problem-solving and analytical skills

REQUIREMENTS:

• At least 2 years A/R and accounting experience for a professional services firm (CPA, Engineer, Architectural, Planner, etc.
• Advanced Microsoft Excel skills—Pivot Tables, Power Query, Macros, formulas, conditional formatting, VBA, etc. is a plus
• Experience with Deltek Vision / Vantagepoint / Ajera is a plus
• Degree in accounting or related field preferred