Programming Coordinator | Madison Square - NeueHouse

NeueHouse is a work and social club where creatives and thought-leaders gather and connect. Our community of members aligns in their ambition to live a creative life, supported by an elevated experience bringing work and social together through iconic buildings, timeless design, thought-provoking cultural programming, and gracious hospitality. NeueHouse: Home of the New.

NeueHouse currently operates across three different, but equally iconic, properties in New York City and Los Angeles:

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre- defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Role

The Cultural Programming Coordinator will assist in the management + oversee the execution of cultural programing events, memberships events, food & beverage events and other cultural activations at NeueHouse MSQ. Reporting to the Manager ofCommunity + Culture, the Cultural Programming Coordinator will produce the calendar of events, handle event bookings,create detailed run sheets and communicate/arrange formative plans with clients and partners, work with the marketing team to manage asset and marketing collaterals, arrange logistical details, and hosts events.

NeueHouse’s team is lean and operates with a mindset of “no task is too small.” The Programming Coordinator must expect to manage through ambiguity and will need to be ready to support all NH departments in meeting the needs of the house.

Requirements

Responsibilities & Requirements

Solution oriented and taking pride in the details, the Cultural Programming Coordinator builds, delivers, and stewards the moments that define NeueHouse for Members, Partners, Guests, and the team – past, present, and future. The role requires someone who is ready to:

Pre-production

• Assist with the Programming Manager with initial leads, client walk-throughs and events production
• Collect and submit marketing and communication assets for partners
• Manage contracts and logistics with partners
• Work with marketing team to finalize assets for programming and event calendars and promotional materials
• Manage RSVP lists and support Director to maximize RSVPs from the house and community
• Liaise with clients and partners to collect all pre-production event needs
• Create weekly Events meeting packet, summarizing event needs for the upcoming week (i.e. run of show, BEOs, AV needs, floor plans p/event)
• Communicate event details/changes with all internal departments including F&B, Facilities, Operations, Member Experience, etc.

Production

• Ensure print and online marketing collateral is prepared
• Source and manage relevant production vendors, obtain quotes and negotiate bids
• Assist in the setup, management, and breakdown of events
• Manage talent arrival and green room needs on day of event
• Ensure event runs smoothly, including timings, run of show, Q + A and event closing
• Support Manager for quality check event content when needed
• Manage on-site vendors (if applicable)

Post Production

• Track expenses for each event
• Submit vendor payments and prepare monthly budget reports
• Prepare event reports and feedback weekly

• Manage event documentation ongoing
• Provide post event assessment and feedback

We are looking to connect with candidates who bring:

• Outstanding ability to converse with clients and members regarding NeueHouse events and our various programs and amenities.
• Possess experience in delivering all types of events with a strong focus on guest satisfaction in a multi-functional, fast-paced environment, ideally in a luxury/upscale event venue, hospitality venue or hotel.

• Flexible and proactive, responding quickly and positively to changing environments.

• Efficient with Google Calendar/Docs/Outlook/Chrome.
• Knowledgeable in Microsoft Office365 Suite including PowerPoint and Excel.
• TripleSeat and Splash familiarity is a plus.

• Possesses ability to successfully re-prioritize tasks in a moment's notice.
• Must always be a positive, sophisticated, and articulate ambassador of the NeueHouse brand

• NeueHouse values diverse educational and training backgrounds in consideration of the role.

The anticipated salary for this position is $60 -$65,000 annually. NeueHouse is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may be available.

Diversity & Representation: NeueHouse is committed to building and supporting diverse and representative communities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law. 

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources