PROGRAM OPERATIONS SPECIALIST - University of Washington

Req #: 242091 Department: JACKSON SCHOOL OF INTERNATIONAL STUDIES Job Location Detail: Hybrid Schedule available three days in the office two days remote Posting Date: 12/30/2024 Closing Info: Closes On 01/13/2025 Salary: $6,000 - $7,000 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Jackson School of International Studies (JSIS) is a leader in advancing the understanding of and engagement in world issues. As a unit within the Social Sciences Division of the UW College of Arts and Sciences, JSIS combines social sciences, humanities, and professional fields in innovative teaching, cutting-edge research, and robust community outreach. Housing 21 programs and centers spanning the globe and dedicated to offering the best in the field of international education, JSIS is an exciting place where the work of all faculty, staff, and students has a real-world impact. The Jackson School of International Studies has an outstanding opportunity for a Program Operations Specialist to join their team. The Program Operations Specialist position is essential for enhancing the visibility, performance, and funding of various centers and programs through effective administration, outreach, and grant management. This role involves supporting multiple programs by ensuring efficient operations, fostering community engagement, and managing financial resources. The Program Operations Specialist will work within a division of the Jackson School of International Studies that includes the following programs and centers (subject to change): African Studies Program, Latin American and Caribbean Studies Program, Middle East Center, and South Asia Center. **PUBLIC OUTREACH & EVENTS: 50%** + Create instructional, research, and educational programs that maximize the division's resources while meeting the stated goals of program grants. + Organize workshops for the general public and K-12 and community college educators. + Develop and oversee coordination of regular lectures and symposia throughout the year. + Collaborate with off-campus community partners on joint activities for public and business outreach events and programs. + Attend community events to establish connections between the community and Jackson School at UW. + Develop and coordinate the publication of all printed and electronic communications. + Serve on campus, local, and national boards related to the division's core functions to determine the role in on-campus and off-campus partnerships. **ADMINISTRATION: 40%** + Work with faculty chairs and associate director to set annual goals and establish benchmarks for the division's performance. + Coordinate communications and manage performance reports and budgets with relevant government agencies. + Reconcile grant budgets, gift budgets, and revenue accounts and track monthly expenditures and budget changes. + Work with JSIS central services to submit payables for various division activities including honoraria, reimbursements, travel and vendor payments. + Manage Visiting Faculty and Visiting Scholars Programs, including obtaining J-1 visas and keeping the faculty and scholars apprised of all relevant talks and activities. + May work with faculty chairs to identify fundraising goals and new funding opportunities + May act as a contact for donors and provide ongoing stewardship for these donors. Identify and work with potential new donors to the Division's Programs for fund-raising and increasing the programs in the Division's Programs and Center visibility + Coordinate student fellowships and awards, including eligibility, rules, timing, funding, paying, and award process. + Recruit, train, and supervise student employees. + Work with JSIS-Office of Academic Services to update graduate student handbooks. + Work with faculty chairs and Office of Academic Services to handle program inquiries from prospective and admitted students. + Participate in JSIS graduate student orientation. + Field general inquiries and provide information to students, staff, program participants, and/or the public regarding program content. **GRANT WRITING, REPORTING AND MANAGEMENT: 10%** + Work with faculty chairs and associate director to seek, apply for and administer grants to fund the division's activities. + Assist associate director in the preparation of Department of Education Title VI grant applications and reports, as needed. **MINIMUM REQUIREMENTS:** + Bachelor's degree in international studies or other related discipline and two or more years of experience providing relevant or related experience. _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **ADDITIONAL REQUIREMENTS:** + Excellent writing, copy editing, and basic research skills. + Ability to work independently, as well as collaboratively with diverse groups. + Outstanding organizational skills, attention to detail, and ability to establish priorities. + Excellent written and oral communication skills, including working effectively with presenters, program participants, and UW faculty and staff. + Excellent computer skills with advanced knowledge of Microsoft Office and desktop publishing, with an aptitude for learning additional software programs as needed. + Flexible schedule to allow for occasional attendance at evening and weekend events. **DESIRED:** + Master's degree in International Studies or other related discipline. + Extensive knowledge of and experience studying or working in one or more of the regions covered in the program division (Africa, Latin America and the Caribbean, Middle East, and South Asia). + Proficiency in one or more languages spoken in the regions covered in the program division.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.