Program Manager - req# 31655 - University of New Mexico

Are youlooking for an exciting opportunity to join a work group that valuesinnovation, excellence, continuous improvement and learning? Do you like beingpart of a large research organization, being part of leading-edge science, andworking with a diverse group of individuals?

If so, anexciting new opportunity for a Program Manager (PM) is available withinthe UNM College of Pharmacy for qualified applicants to participate in thenewly funded, multi-year, UNM Department of Defense project. This project,funded through the Medical CBRN Defense Consortium (MCDC), was formed foradvanced development efforts to support the Department of Defense's (DoD)medical, pharmaceutical, and diagnostic requirements related to enhancingmilitary personnel's mission effectiveness.

Located inthe historically rich and culturally diverse Southwest, the UNM College ofPharmacy is part of the Health Sciences campus and works collaboratively withthe School of Medicine, College of Nursing, College of Population Health, UNM Hospitals, and UNM CancerResearch and Treatment Center in the state's largest health complex.

In additionto a stimulating academic health science environment, the College is located inAlbuquerque, in the Sandia Mountain valley. With more than 310 days of sunshinea year, Albuquerque has year-round recreational opportunities and more than28,000 acres of open space.

Duties andResponsibilities of the PM include:

Twice a month:

• Set up meetings/teleconferences between the DoD officials and the Project Agreement Holder (PAH- College of Pharmacy and School of Medicine, UNM; Lawrence Livermore National Labs; University of Nevada, Reno). All the supporting documentation (agenda, current state of deliverables, research data tables) should be provided to meeting invitees at least 3 business days before the scheduled meeting.
  
• Develop meeting/teleconference minutes within five business days of all meetings.
  

Once a month:

• Develop a progress report that addresses any concerns the PAH might have that would impact performance, schedule, or cost planned for the project. The PAH shall report these concerns in a risk matrix format and include risk mitigation strategies.
• Report to the PI (Dr. Pavan Muttil), the Department Administrator, and the Accountant 3 the current state of milestone deliverables and due dates, and note any expense projections in relation to the current budget to date.
• Provide updates to the PI related to the progress of project spending. If spending is slow, provide a report on why and an action plan to get back on target.
• Draft a DoD Progress Report for PI review; submission shall be fifteen calendar days after each performance month's end. The Government will have five business days to respond to the report with any comments, and the PM in conjunction with the PI will then have an additional five calendar days to respond to those comments and revise the deliverable.
  

Once a year (annual report):

• Complete an Annual Report that shall be submitted no later than fifteen calendar days after each anniversary of the Project Award during the PoP. The Government will have five business days to respond to the report with any comments, and the PM in conjunction with the PI will have an additional five calendar days to revise the deliverable or respond to those comments.
• Conduct Expenditure Forecast Reporting- The report shall be forecasted by month and include the monthly planned accrual and the cumulative total.
• Work Breakdown Structure (WBS) provides a four-level WBS with costs and schedule (top level is program, Level 2 is phase, Level 3 is major tasks, and Level 4 is subordinate tasks). The PAH shall show the breakdown for labor, material, and other indirect costs for the lowest task level.
• Design, implement and maintain the Integrated Master Schedule (IMS) which will include and correlate to all activities described in the SOW and WBS. The IMS shall include details sufficient to provide both the PAH and the Government with the ability to track project progress effectively.

A final Report:

• The PAH shall provide a Final Report at the end of the project, regardless of whether any or all of the phases are completed. This report replaces the last Annual Report. The PM will work with the team to develop the Final Report.

In addition,the Program Manager will help the P.I. coordinate and schedule internalmeetings between the research teams, compiling monthly reports from the team(sub awardees) on deliverables and their budget expenditures.

The ProgramManager must have the ability to coordinate and communicate with multipleorganizations in a professional manner as well as monitor the contractual andfinancial requirements of the agreements and ensure communication ofevents/activities is appropriately shared with all participants. The positionwill require the ability to multi-task and adapt to a constantly changingenvironment. The Program Manager will be responsible for the day-to-dayadministration of the program functions and will be required to makeappropriate decisions and provide direction in the PI's absence.

This positionrequires experience managing, and monitoring grants and agreements. Excellent communicationskills and the ability to work well with internal and external customers/teammembers is required. The selected candidate will assist the PI indeveloping the plan to meet the schedule of a multi-deliverable DoD contract.The Program Manager will also play a significant role in managing andmonitoring the progress of the study, overseeing data quality procedures, anddata management. Data collection/analysis procedures will be developed/revisedto ensure integrity of study data is maintained.

Notice: Funding available through 7/31/2025;continuance beyond that date is subject to the Department's operational needsas outlined in UBPPM #3200, Employee Classifications: https://policy.unm.edu/university-policies/3000/3200.html

See the Position Description for additional information.

High school diploma or GED; at least 6 years of experience 2 of which are management level experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Completed Bachelor's Degree or higher
• Project Management Expertise: Managing projects from inception to completion, working with multiple agencies, including federal entities such as NIH, EPA, and CDC. Familiarity with project management principles and mechanisms, including awards, contracts, grants, and cooperative agreements, ensure that projects meet schedules and deliverables. Familiarity with multiple mechanisms of awards, contracts, grants, cooperative agreements, MOUs, sub-awards, purchase orders, and sole source agreements in terms of both development, administration and reporting to federal, state and non-governmental organizations.
• Scientific Writing and Communication Skills: Strong background in scientific writing and preparation of federally funded progress reports, ensuring clarity and compliance with funding requirements. Experience preparing and presenting training materials and interfacing with stakeholders.
• Financial and Administrative Experience: Familiarity with UNM accounting and administrative systems; Monitoring and reporting financial activities effectively, including projections and tracking of procurement and award activities. Preparing project expense projections and ensuring appropriate documentation of financial transactions. Experience establishing operational procedures and maintaining appropriate program records.
• Research and Data Management: Experience in multidisciplinary clinical and translational research with an understanding of operational procedures and QA/QC protocols. Managing data collection and ensuring that documentation maintained. Experience with preparation of human subjects' research and protocols.
• Collaboration and Leadership: Organizing and scheduling multi-organizational meetings, demonstrated ability to work collaboratively with a wide range of diverse community and stakeholders. Management and supervisory experience leading teams and ensuring the successful implementation of planned activities.
• Experience with computer applications and software packages for word processing, data management, and presentation preparation.
• Willingness to travel out-of-state to consortium meetings as necessary.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

To receive full consideration for this position, an applicant must:

1) Complete the UNM Online Application.

2) Attach Cover Letter.

3) Attach Resume.

4) Attach 2-3 pages from a contract/grant progress report that you have drafted during previous positions.

5) Attach a list of at least 3 supervisory references (Provide phone and email contact information).

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.