Program Manager Or Operations Coordinator with Security Clearance - 22nd Century Technologies, Inc.
Bethesda, MD 20810
About the Job
Position Requirements Overall Position Summary and Objectives Min Education Resume Max Pages Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases.
The primary objective is to provide services and deliverables through performance of support services.
Bachelor's 3 ADDITIONAL QUALIFICATIONS Certifications & Licenses
• Bachelor's degree in a related discipline Skills (Ranked By Priority)
• Executive level support
• Travel planning
• Meeting coordination
• Calendaring
• Strong Organizaitonal skills with accuracy and attention to detail
• Deonstrates good judgment, particularly when managing confidential information.
• Excellent written and communication skills with the ability to be professional, clear and accurate, both verbally and in writing.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked Software
• MS Office
• Ability to work using BOTH Microsoft Windows and Mac OS X Systems
• SharePoint
• Knowledge of CGE, PARIS, FPS, Beacon highly desired.
Field of Study
• Business Management and Administration
• Multi/Interdisciplinary Studies Deliverables
• Work products and documents related to assisting VRC staff in carrying out oversight of responsibilities for all arrangements for official travel and personnel.
• Work products and documents related to performing lab management and administrative
• support functions (answering/directing calls, meeting coordination, filing, copying, scanning, mail distribution).
- Ad-Hoc
• Work products and documents related to budget and financial management of lab.
• Work products and documents related to scheduling meetings with internal and external stakeholders.
Prepare materials for the VRC staff, track equipment property orders.
• Work products and documents related to implementing procedures to ensure document version control and archives.
- Ad-Hoc Statement of Work Details Provides support for various procurement and administrative tasks.
• Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.
Acts as point of contact with management and administrative, budget and property management staff.
• Ensure all personnel actions are initiated and reviewed in a timely manner.
Contractor will prepare, route, and monitor onboarding and renewal packages for fellows (post-Client, post-doc/VF, summer intern), including entering PARIS actions, tracking badge processing status, initiating/renewing/terminating FPS awards, and ensuring submission of ACH forms to establish direct deposit for stipend payment; preparing and routing Special Volunteer/Guest Researcher appointment packages 1
• Contractor will assist with onboarding activities for incoming personnel, including coordinating training, assisting with desk and computer set-up, and initiating, tracking, and processing reimbursement of relocation expenses where permitted.
Contractor will work with the Administrative Officer (AO) to prepare, route, and track status of paperwork for Title 5 FTE positions and assist the VRC Personnel, Communications, and Support Services team with Title 42 package preparation.
Contractor will meet regularly with their designated AO to review all section personnel packages and actions for the group(s) they support 2
• Prepare, route, and track processing/status for all travel packages (domestic, foreign, sponsored); assist with travel arrangements via Omega/CGE; prepare required documentation for sponsored travel, including Official Duty Activity memorandum, via Ethics dashboard; report planned travel via Conference ID Request System (CIRS) ; provide appropriate supporting documentation as needed; complete and process all vouchers for reimbursement of travel expenses; coordinate with AO HPOC when issues/questions arise; input requests for approval to use government furnished equipment (laptop, iPhone) during international travel.
3
• Work with Property Liaison to ensure program/lab staff property lists are correct; assist with prompting staff to initiate or complete property requests in property portal (accept new property, surplus or transfer property, etc.), as needed.
• Perform timekeeping duties; ensure that all leave requests, timecard approvals, and associated actions are implemented in a timely and proper manner consistent with NIH and NIAID's latest policies and procedures.
5
• Perform general office management and administrative support functions such as coordinating office supplies, preparing shipments, and obtaining signatures on documents as directed.
Follow up with action plans, work products, and documents.
• Coordinate with the VRC ADMO Facilities team to assist in gathering data and programmatic needs of the lab to effectively manage space.
• Collaborate with the VRC ADMO Budget team, AOs, and CORs, Track spending; budget projections; Grants, IAAs; overall oversight;
• Assist with completing JFOCs, SOWs, IGCE, quotes, etc.
Use AMBIS for placing occasional orders.
4 Provides guidance to staff on Federal guidelines and procedures.
• Provide information to program staff on policies and procedures for government travelers and invited guests.
• Explain HHS and NIH property policies, procedures and regulations in relation to the acquisition of accountable property items.
• Review all personnel packages and advise program personnel on HR regulations and policies.
• Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH
• Property Management Policies.
Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
• Prepare, or prepare selected components of, HR packages, awards and justifications for incentives documents including recruitment, relocation, and retention incentives.
Prepares inventory and purchase requests and assists with property management.
• Serve as property custodian to staff for Division; issue annual personal property passes; maintain and track all property in the assigned office.
Coordinates with management on special projects.
• Maintain confidentiality of sensitive information.
Researchers and proposes new administrative procedures.
• Ensure that quality administrative services are provided, on schedule, while coordinating, prioritizing, and executing multiple simultaneous tasks.
Physical Requirements Does this position require enrollment in the NIH Bio surety Program? Does this position have clinical responsibilities that involve direct patient care? No No Will the individual be required to: Lift or carry more than 50 pounds Lift or carry 25-50 pounds Lift or carry less than 25 pounds Push or pull more than 45 pounds Push or pull 25-45 pounds Reach above shoulder level No No No No No No Push or pull less than 25 pounds Stand or walk more than 25 of 30 min Bend repeatedly Kneel Crawl Climb No No No No No No Have correctable near vision Distinguish basic colors Operate a motor vehicle Perform repetitive activities Have depth perception Use both hands No No No No No No Will the individual be working: Alone Closely with others Outside In dust In excessive heat In excessive cold In excessive noise No No No No No No No Shifts Protracted or irregular Hours On slippery or uneven working surfaces On ladders or scaffolding Around machinery with moving parts With hands in water With solvents No No No No No No No Will the individual be in contact with any of the following: Asbestos High noise levels Small animals (fish, birds, rodents etc.) Large animals (cats, dogs, sheep etc.) Non-Human primates (rhesus, cynos etc.) Non-Human primate tissues Radiation Human blood or other body fluids Patient/ Human subjects Lasers (Open or Closed) No No No No No No No No No No Will the individual have contact with any of the following: HIV-1 HIV-2 HTLV I/II MMR Viruses Rabies Virus SIV Taxoplasmosis Varicella Virus Orthopox Virus No No No No No No No No No Will the individual have contact with any of the following: Aerosols Biological Inhalants Corrosive Substances Inorganic dusts and powders Insecti/Herbi/ Pesticides Other Plastics Heavy Metals Petroleum products Solvents Sensitizing Agents No No No No No No No No No No No Will the individual have contact with any of the following: B.Antharcis Botulinum N-toxin Ebola Virus F.talarensis Monkeypox Virus Ricin Yersinia Pets Other No No No No No No No No Will the individual have contact with any of the following Tier1 Select Agents: Gloves Face shields/ goggles Safety Glasses Safety Shoes Lab Coat Ear plugs/ muffs Impervious suit Disposable dust/surgical masks Respirator Clean Room Uniform No No No No No No No No No No
The primary objective is to provide services and deliverables through performance of support services.
Bachelor's 3 ADDITIONAL QUALIFICATIONS Certifications & Licenses
• Bachelor's degree in a related discipline Skills (Ranked By Priority)
• Executive level support
• Travel planning
• Meeting coordination
• Calendaring
• Strong Organizaitonal skills with accuracy and attention to detail
• Deonstrates good judgment, particularly when managing confidential information.
• Excellent written and communication skills with the ability to be professional, clear and accurate, both verbally and in writing.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked Software
• MS Office
• Ability to work using BOTH Microsoft Windows and Mac OS X Systems
• SharePoint
• Knowledge of CGE, PARIS, FPS, Beacon highly desired.
Field of Study
• Business Management and Administration
• Multi/Interdisciplinary Studies Deliverables
• Work products and documents related to assisting VRC staff in carrying out oversight of responsibilities for all arrangements for official travel and personnel.
• Work products and documents related to performing lab management and administrative
• support functions (answering/directing calls, meeting coordination, filing, copying, scanning, mail distribution).
- Ad-Hoc
• Work products and documents related to budget and financial management of lab.
• Work products and documents related to scheduling meetings with internal and external stakeholders.
Prepare materials for the VRC staff, track equipment property orders.
• Work products and documents related to implementing procedures to ensure document version control and archives.
- Ad-Hoc Statement of Work Details Provides support for various procurement and administrative tasks.
• Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.
Acts as point of contact with management and administrative, budget and property management staff.
• Ensure all personnel actions are initiated and reviewed in a timely manner.
Contractor will prepare, route, and monitor onboarding and renewal packages for fellows (post-Client, post-doc/VF, summer intern), including entering PARIS actions, tracking badge processing status, initiating/renewing/terminating FPS awards, and ensuring submission of ACH forms to establish direct deposit for stipend payment; preparing and routing Special Volunteer/Guest Researcher appointment packages 1
• Contractor will assist with onboarding activities for incoming personnel, including coordinating training, assisting with desk and computer set-up, and initiating, tracking, and processing reimbursement of relocation expenses where permitted.
Contractor will work with the Administrative Officer (AO) to prepare, route, and track status of paperwork for Title 5 FTE positions and assist the VRC Personnel, Communications, and Support Services team with Title 42 package preparation.
Contractor will meet regularly with their designated AO to review all section personnel packages and actions for the group(s) they support 2
• Prepare, route, and track processing/status for all travel packages (domestic, foreign, sponsored); assist with travel arrangements via Omega/CGE; prepare required documentation for sponsored travel, including Official Duty Activity memorandum, via Ethics dashboard; report planned travel via Conference ID Request System (CIRS) ; provide appropriate supporting documentation as needed; complete and process all vouchers for reimbursement of travel expenses; coordinate with AO HPOC when issues/questions arise; input requests for approval to use government furnished equipment (laptop, iPhone) during international travel.
3
• Work with Property Liaison to ensure program/lab staff property lists are correct; assist with prompting staff to initiate or complete property requests in property portal (accept new property, surplus or transfer property, etc.), as needed.
• Perform timekeeping duties; ensure that all leave requests, timecard approvals, and associated actions are implemented in a timely and proper manner consistent with NIH and NIAID's latest policies and procedures.
5
• Perform general office management and administrative support functions such as coordinating office supplies, preparing shipments, and obtaining signatures on documents as directed.
Follow up with action plans, work products, and documents.
• Coordinate with the VRC ADMO Facilities team to assist in gathering data and programmatic needs of the lab to effectively manage space.
• Collaborate with the VRC ADMO Budget team, AOs, and CORs, Track spending; budget projections; Grants, IAAs; overall oversight;
• Assist with completing JFOCs, SOWs, IGCE, quotes, etc.
Use AMBIS for placing occasional orders.
4 Provides guidance to staff on Federal guidelines and procedures.
• Provide information to program staff on policies and procedures for government travelers and invited guests.
• Explain HHS and NIH property policies, procedures and regulations in relation to the acquisition of accountable property items.
• Review all personnel packages and advise program personnel on HR regulations and policies.
• Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH
• Property Management Policies.
Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
• Prepare, or prepare selected components of, HR packages, awards and justifications for incentives documents including recruitment, relocation, and retention incentives.
Prepares inventory and purchase requests and assists with property management.
• Serve as property custodian to staff for Division; issue annual personal property passes; maintain and track all property in the assigned office.
Coordinates with management on special projects.
• Maintain confidentiality of sensitive information.
Researchers and proposes new administrative procedures.
• Ensure that quality administrative services are provided, on schedule, while coordinating, prioritizing, and executing multiple simultaneous tasks.
Physical Requirements Does this position require enrollment in the NIH Bio surety Program? Does this position have clinical responsibilities that involve direct patient care? No No Will the individual be required to: Lift or carry more than 50 pounds Lift or carry 25-50 pounds Lift or carry less than 25 pounds Push or pull more than 45 pounds Push or pull 25-45 pounds Reach above shoulder level No No No No No No Push or pull less than 25 pounds Stand or walk more than 25 of 30 min Bend repeatedly Kneel Crawl Climb No No No No No No Have correctable near vision Distinguish basic colors Operate a motor vehicle Perform repetitive activities Have depth perception Use both hands No No No No No No Will the individual be working: Alone Closely with others Outside In dust In excessive heat In excessive cold In excessive noise No No No No No No No Shifts Protracted or irregular Hours On slippery or uneven working surfaces On ladders or scaffolding Around machinery with moving parts With hands in water With solvents No No No No No No No Will the individual be in contact with any of the following: Asbestos High noise levels Small animals (fish, birds, rodents etc.) Large animals (cats, dogs, sheep etc.) Non-Human primates (rhesus, cynos etc.) Non-Human primate tissues Radiation Human blood or other body fluids Patient/ Human subjects Lasers (Open or Closed) No No No No No No No No No No Will the individual have contact with any of the following: HIV-1 HIV-2 HTLV I/II MMR Viruses Rabies Virus SIV Taxoplasmosis Varicella Virus Orthopox Virus No No No No No No No No No Will the individual have contact with any of the following: Aerosols Biological Inhalants Corrosive Substances Inorganic dusts and powders Insecti/Herbi/ Pesticides Other Plastics Heavy Metals Petroleum products Solvents Sensitizing Agents No No No No No No No No No No No Will the individual have contact with any of the following: B.Antharcis Botulinum N-toxin Ebola Virus F.talarensis Monkeypox Virus Ricin Yersinia Pets Other No No No No No No No No Will the individual have contact with any of the following Tier1 Select Agents: Gloves Face shields/ goggles Safety Glasses Safety Shoes Lab Coat Ear plugs/ muffs Impervious suit Disposable dust/surgical masks Respirator Clean Room Uniform No No No No No No No No No No
Source : 22nd Century Technologies, Inc.