Program Management Support - IBSS Corporation
Silver Spring, MD 20910
About the Job
Job Title: Program Management Support
Location: Silver Spring, MD/ Hybrid
Clearance Required: Public Trust Eligible
Description:
IBSS is looking for a Project Management Specialist to provide program and project management support to assist the Office of the Chief Administrative Officer (OCAO) within the National Oceanic and Atmospheric Administration (NOAA). This includes but is not limited to, portfolio, program, and project management support and administrative, logistics, analysis, communication, and policy review support to facilitate planning.
OCAO is a major staff office within NOAA with management functions in four major programmatic areas: (1) administrative programs, (2) facilities programs, (3) safety and security programs, and (4) assets. OCAO is chiefly responsible for NOAA-wide technical and programmatic guidance and staff support to NOAA in the areas of real property management, logistics management, construction project management, facilities operations, safety, and environmental compliance, directives, and administrative programs.
Key Responsibilities:
- Enhance program and project management capabilities by developing and executing processes to ensure effective planning through the execution of programs and projects, including detailed plans, accomplishments, and schedules.
- Assist with drafting, updating, and maintaining multi-year strategic plans, reviewing current organizational strategies, developing performance measures, and supporting roadmaps that achieve strategic objectives over the planning cycle.
- Work with project managers and OCAO management to maintain project schedules and risk registers, update and re-baseline as needed.
- Plan and execute program and project management meetings, including but not limited to: annual operating plan meetings, quarterly program reviews, process improvement meetings, and weekly project management coordination meetings.
- Track actions from these meetings and coordinate with program and project managers to facilitate the completion of those actions
- Work with project managers to develop artifacts for OCAO and NOAA planning and review meetings.
- Provide data analytics support to enhance project management and operational efficiencies.
- Provide design services and writing expertise in the development of OCAO products, materials, and other documentation
- Evaluate and track progress towards the OCAO's strategic planning efforts by assisting OCAO employees with mapping strategies and activities in OCAO's annual operating plans and program reviews.
- Identify intermediate and long-term outcomes, analyze results, and deliver reports noting overall progress towards OCAO's Strategic Planning to OCAO management.
- Support OCAO in responding to OCAO, NOAA, and DOC taskers regarding strategic plans, including the development of associated documents, spreadsheets, presentations, and other materials. This will include technical writing input.
- Conduct assessment of existing OCAO Smartsheet Dashboards, Reports, and Sheets
- Guide standardizing Smartsheet efforts to obtain consistency.
- Provide development support to address new requirements that will be met using Smartsheet.
- Leverage existing government services, capabilities, documentation, and other activities to maximize effectiveness and efficiency.
Required Skills /Education/ Certifications & Qualifications:
- Bachelor in a related field with six years of experience or a Master with four years
- Proficient with Smartsheets
- Strong experience with strategic planning
- Preferred experience working with the federal government
- Highly organized and detail-oriented
- Experience coordinating multiple teams and departments
- Demonstrated ability to work independently or under only general direction
- Experience researching and analyzing various information for presentations and meetings
- Strong writing and communication skills
- PMP preferred but not required
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see, The EEO is the law.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (703) 826-4302, or email at HR@ibsscorp.com