Program Coordinator (Workforce Development Board) - County of Berks

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POSITION SUMMARY:

This position is a mid-level grant administration professional that assists in accurately monitoring and reporting all program conditions to the Berks County Workforce Development Board (WDB). Duties are performed in accordance with all federal, state, and local laws governing Workforce Development grants. 

This position will perform a variety of advanced administrative duties requiring a working knowledge of the Workforce Development Board functions, policies, and practices. Deals with sensitive and confidential information, must be able to multitask and work independently. Position will be responsible in assisting the Assistant Director with program monitoring which may identify concerns or deficiencies that require management’s attention. This position will develop written monitoring reports, provide recommendations for corrective actions plans, and provide follow-up to ensure corrective actions plans are executed. Requires the ability to maintain effective working relationships at all levels within and outside of the department, including non-County staff. 

POSITION RESPONSIBILITIES: 

Essential Functions

• Under the direction of the Assistant Director, perform required program monitoring of subcontractors. Monitoring is subject to desk reviews and onsite location. Including, but not limited to, participant file and data entry into the commonwealth of Pennsylvania system of record, offsite monitoring of training providers and/or employers. 
• Assist in compiling and completing state, federal, and local monitoring requests.
• Compile data from quality reviews into monitoring reports following an established format. 
• Assist in Grant writing preparation and submission as needed.
• Participate in all Workforce Development Board committees by documenting meeting notes in preparation of final minutes. 
• Assist in creating and maintaining all promotional information and forms used by the Workforce Development Board. 
• Assist in maintaining updates to the County of Berks website, Workforce Development Board page. 
• Develop and maintain up-to-date Standard Operating Procedures relative to this position’s job responsibilities. 
• Other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE:

• Associate degree required, Bachelor’s degree preferred 
• 1-2 years of monitoring, quality assurance including program operations or related experience required. 
• 2-4 years of administrative related functions.
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Valid state-issued driver’s license.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience with public and private grant programs including grant writing. 
• Advanced skill in the use of computers, including proficiency with Microsoft Office (especially Word, Excel, PowerPoint, Publisher), and Adobe.  
• Ability to utilize software to create department outreach documents.
• Working knowledge of standard business practices and business English.
• Ability to meet deadlines and multitask.
• Ability to establish and maintain effective working relationships. 
• Attention to details and accuracy in work product. 
• Excellent interpersonal, verbal, and written communication.
• Ability to handle stress.
• Physical presence in the office is required.

PHYSICAL DEMANDS:

Work involves standing, walking, sitting, lifting, carrying, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms.  Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 40 pounds a distance of 15 feet or less.

Repetitive motion and steady viewing of material on PC screen.

Valid Driver’s License required to conduct offsite monitoring as needed. 

WORKING ENVIRONMENT:

Normal Office environment

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.