Program Coordinator - Health & Wellness Partners, LLC (The HWP Group)

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com or hybridhealth.com.

What You Need to Know

We’re looking to add a Program Coordinator to our Speaker Bureau Program Mangement team. The Program Coordinator will be detail-oriented, a master organizer, and a clear communicator. They will be responsible for executing administrative and speaker bureau specific tasks, tracking program information and logistics, and continually communicating status to stakeholders. Additionally, the Program Coordinator will have a willingness to help others as hands-on support to the Program Management team for execution of speaker bureau projects will be necessary.

What You’ll Do

• Maintain speaker records, ensuring records are complete and up to date, and tracking and making updates as needed
• Work in conjunction with Program Manager on speaker engagement, speaker contracting, product theaters, speaker training, and virtual series projects
• Participate in client status meetings, including coordinating and scheduling internal and external status reports and meetings, and sending status and contact reports internally and externally

What You’ll Have

• You will be able to commute to the Upper Saddle River, NJ office as this is a hybrid position.
• 1-3 years’ program management experience
• Speaker bureau experience is a plus
• Ability to organize multiple tasks and work on several programs simultaneously
• Proficiency in Microsoft® Access, Excel, Word, and Outlook
• Excellent telephone manner

What We Offer

• 100% employer-paid medical, dental, and vision insurance
• 401k plan employer matching
• Eligibility for profit sharing
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Casual work attire
• Comprehensive mental health services
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience.

M/F/D/V

• Please note, we will only respond to candidates we deem qualified.