Program Coordinator (Psychiatry/Alberta) - Texas Tech University Health Sciences Center El Paso
El Paso, TX
About the Job
Extended Job Title
Program Coordinator (Psychiatry/Alberta)
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program
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Requisition ID
36637BR
Optional Attachments
Transcript
Travel Required
None
Major/Essential Functions
Grant Funded?
Yes
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Basis
Hourly
Work Location
El Paso
Preferred Qualifications
Campus
HSC - El Paso
Department
Psychiatry Dept Elp Genl
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Job Group
Information and Records Clerks
Shift
Day
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
YN, HM
Air Force Specialty Code
3A1X1, 4A0X1
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Program Coordinator (Psychiatry/Alberta)
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program
Â
Requisition ID
36637BR
Optional Attachments
Transcript
Travel Required
None
Major/Essential Functions
- Research, organize and provide referral information related to the TCHATT program participants in accordance with the findings of the staff and treatment team
- Answers phones
- Processes incoming and outgoing correspondence and tracks status of all correspondence
- Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned
- Answers main telephone line, responds to telephone inquiries from patients, staff and general public
- Telephone calls will be handled in a professional and friendly manner
- Receive and return messages in an attentive, professional and friendly manner. Action must be completed within 24 hours
- Correspondence is handled appropriately and efficiently
- Uses rules of professional writing in proof work. Uses proper grammar and punctuation when composing correspondence on behalf of the department, staff and project
- Coordinates, prioritizes, and schedules routine tasks and meetings (in person and virtual)
- Provide accurate information on referrals for staff, program participants, and guardians
- Provide community and regional resource assistance information, community programs for
- insured and uninsured participants
- Gather data for resources list from research of public information, calling for information, and compiling list in excel
- Staff of the Projects are made aware of appointments, in person or virtual in a timely and efficient manner
- Able to prioritize tasks independently with minimal discussion
- Files and or records are easily accessed and in organized for easy retrieval of information
- Maintains accurate information on data gathered electronically and in paper form as needed
- Assures staff have necessary information for meetings, conferences, and other activities
- Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested
- Minutes are prepared in timely fashion. Necessary information is accurate, timely, and of value
- Assigned work is thorough and prepared by deadlines
- Projects include but are not limited to Newsletter development, communicating website updates, developing educational materials, and coordinating CME events
- Telephone calls will be handled in a professional and friendly manner
- Coordinates and maintains filing / record keeping systems
- Files and or records are easily accessed and in organized for easy retrieval of information
- Uses TTUHSC EMR for record keeping and Trayt for statewide reporting
- Prepares and completes all assignments from faculty, supervisor and administration in the department. Assignments will be completed by the designated deadline given
- Ensure confidentiality, HIPAA guidelines 100% of the time
- Assists physicians in a prompt, accurate, and friendly manner
- Other duties as requested by the Program Director and Staff with Operations that will support the departmental staff and departmental daily operations. (as assigned)
Grant Funded?
Yes
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Basis
Hourly
Work Location
El Paso
Preferred Qualifications
- Bilingual (Spanish/English)
Campus
HSC - El Paso
Department
Psychiatry Dept Elp Genl
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Job Group
Information and Records Clerks
Shift
Day
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
- High school plus six years experience in related field
- Additional education may substitute for experience on a year for year basis
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
YN, HM
Air Force Specialty Code
3A1X1, 4A0X1
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Source : Texas Tech University Health Sciences Center El Paso