Program Coordinator - MedTech Venture Prototyping (MVP) Fund - NYU Langone Medical Center

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Coordinator.

The Program Coordinator position is part of the NYU Langone Health and New York University's Technology, Opportunities & Ventures (TOV) team. TOV is dedicated to accelerating the commercialization of breakthrough innovations in healthcare by translating cutting-edge research into real-world applications. TOV supports the development of novel technologies across a wide range of areas, including medical devices, digital health, diagnostics, and therapeutics. The ideal candidate is highly organized and experienced with strong project management skills and excellent communication abilities to ensure the successful execution of these initiatives.

The Program Coordinator will play a key role in overseeing the operational aspects of the NYULH MedTech Venture Prototyping (MVP) Fund, helping to advance MedTech innovations from concept through prototyping, testing, and validation. The ideal candidate will be highly organized, skilled in project management, and able to handle multiple projects simultaneously, ensuring they are completed on time and within scope. Strong written and verbal communication skills are essential to collaborate effectively with cross-functional teams, stakeholders, and external partners.

Job Responsibilities:

Program Coordination & Administration:

• Oversee planning coordination and execution of internally awarded projects with internal and external stakeholders
• Organize and manage all project activities from initiation to completion ensuring timely delivery and alignment with project goals
• Develop and manage detailed project schedules track milestones and ensure efficient execution
• Handle purchase requisitions reimbursements expense reports and invoice payments in accordance with project budgets and NYULH policies
• Collaborate with TOV internal teams to establish project budgets before any work begins ensuring that financial requirements are met
• Track project spending throughout the lifecycle ensuring adherence to approved budgets and timelines
• Regular budget status updates identify potential overruns and implement corrective actions as needed
• Continuously assess and recommend improvements to program workflows and budgeting processes to optimize efficiency and reduce cycle times
• Work with the TOV team to streamline processes and implement best practices to improve overall program performance

Proposal & Award Management:

• Support outreach to the NYULH research and clinical community to solicit project proposals for MVP funding
• Assist in the review evaluation and selection of funded proposals
• Manage documentation and paperwork for internal and external grants ensuring compliance with submission guidelines
• Provide operational support for new MedTech programs including digital health innovation accelerators and MedTech incubation programs
• Collaborate with internal teams stakeholders and external partners to ensure smooth project setup and execution
• Monitor project progress ensuring timelines milestones and deliverables are met
• Identify potential issues early and collaborate with stakeholders to resolve them ensuring projects remain on track and within scope
• Prepare and review status/progress reports presentations and formal correspondence for ongoing projects
• Summarize key findings metrics and deviations from the plan in clear comprehensive reports
• Respond to routine inquiries escalate non routine matters and ensure compliance with relevant policies and procedures

CRO Management & Contracting:

• Identify engage and work with Contract Research Organizations CROs to obtain quotes and support MVP projects
• Participate in the assessment selection and contracting of CROs
• Monitor CRO performance review deliverables and ensure adherence to project specifications
• Facilitate the close out of contracts with CROs at project completion
  
  NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements The salary range for the role is 58 000 64 000 annually Actual salaries depend on a variety of factors including experience specialty education and business need The salary range or contractual rate listed does not include bonuses/incentive differential pay or other forms of compensation or benefits

Minimum Qualifications:

Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:

• MS, PhD or comparable degree in a relevant field of sciences required.
• Two or more years of experience in research or R&D in the medtech field.
• Experience in participation and project management in R&D collaborations.
• Excellent organizational and communication skills (written and verbal).
• Strong inter-personal skills and ability to work on collaborative projects.
• Intellectual curiosity and ability to rapidly acquire an understanding across multiple biomedical disciplines.
• Energetic, self-starter and strong problem solving skills.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 - $85,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here