Program Coordinator, Fellowship | School of Medicine - Pediatrics - Emory University

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Description:

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

 

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• This is not an administrative support position.
• Manages the day-to-day operations and activities of one or more Pediatric subspecialty clinical fellowship training programs.
• Duties include but are not limited to:
  • Assistance with ACGME/GME-required reporting and monitoring activities.
  • Scheduling of educational events and meetings and participation at these when required or requested.
  • Annual fellow recruitment, on-boarding, tracking program milestones.
  • Assisting with visa application preparation.
  • Monitoring budgets.
  • Report preparations for various boarding and accreditation agencies.
  • Aiding program leadership and other duties as needed.
  • On very rare occasion, early morning, evening or weekend hours may be required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFFERED QUALIFICATIONS:

• Bachelor's degree in business, education with experience in higher education, or a field related to the program and five years of related experience.
• An equivalent combination of education, training and experience will be considered.
• Previous experience with administration and coordination of an educational program helpful as is supervisory and/or management experience.

• Successful candidates will possess strong organizational skills, excellent written, and verbal communication skills, including spelling and grammar.

• Strong interpersonal and problem-solving skills with attention to accuracy and detail with the ability to work with ambiguity, without direct supervision while navigating a complex work environment.

• Self-motivated with experience working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service to all stakeholders and the ability to make independent decisions based on knowledge of program and requirements.

• Possess the ability to multi-task and manage multiple projects simultaneously and meet multiple deadlines with the flexibility to accommodate changing needs and priorities.

• Computer skills using Microsoft Office applications required as well as ability to learn and use program specific software and applications.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
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