Program Coordinator, Africa World Initiative (AWI) - Princeton University

Overview

Africa World Initiative (AWI) seeks an experienced and committed professional to join its office. Reporting to the Assistant Director, this position will manage a Program Assistant, provide administrative leadership, including message-crafting for internal and external audiences, reconciliation of accounts and budget forecasting using University financial reporting systems, and assisting the Assistant Director with other department-wide responsibilities.The wide variety of tasks will provide the Program Manager with a unique opportunity to positively impact a broad range of new programs and amplify the services offered by the African World Initiative (AWI).

Responsibilities

Financial Management

• Provides administrative, financial management and logistical support to the Director and Assistant Director including managing financial services such as on boarding new suppliers, creating purchase orders and honoraria, supporting budget management and reporting, reconciling expenses, etc. in compliance with the University's Finance & Treasury guidelines.
• Work independently in their ability to: analyze and present financial forecasts; organize monthly monitoring and reporting of expenditures; communicate effectively with University constituents including faculty to reconcile budgets; set up and close out accounts in compliance with agency and University policy; and monitor individual PIs’ non-sponsored funds. This position is independently responsible for keeping up-to-date on financial records and reporting in a shared system and following through on all sponsors’ policies and regulations.

Event Planning

• Support events and symposium planning including: - coordinating guests' travel and accommodations- develop event budgets and process travel expenses- contracting participants and facilitating visits- booking venues and managing event calendars- developing catering menus- assisting with other vendors management such as AV and ground transportation- maintaining guest lists/distribution lists
• Maps out yearly event calendar and makes appropriate plans to support an active and distributed set of events.
• Coordinates dates and times for events, commonly in conjunction with other departments and across multiple stakeholders;

Communications/Marketing

• Supports outreach and engagement by attending events and taking notes/producing summaries, identifying target partners, managing correspondence
• Conducts AWI marketing-including amplifying events and initiatives via social media managing social media accounts (LinkedIn, X, Instagram, etc.)
• Designs events programs, invitations and posters
• Coordinates with University Communications Office for photography, newsletter production
• Assists with updating AWI website
• Assists in building, managing and updating the AWI contact database

Supervision and Training

• Responsible for supervising the Program Assistant
• Identifies training courses and professional development opportunities for the Program Assistant
• Provides guidance and feedback to the Program Assistant on event posters and products marketing designs
• Hires and supervises student workers

Qualifications

• Bachelor's degree or at least 3 years relavent expereience
• Clearly demonstrated knowledge and experience with the University's financial processes
• Self-starter with commitment to strategic and operational problem solving
• Exceptional written and verbal communications skills; critical thinking, strong attention to detail
• High degree of discretion, diplomacy and tact
• Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, and function autonomously.
• Ability to simultaneously manage and complete multiple projects and assignments with competing deadlines; proven ability to autonomously manage projects without regular oversight or direction; demonstrated supervisory skills and ability to work well both independently and in a team environment
• Awareness, understanding and sensitivity to diversity, equity and inclusion in the workplace and with other cultures

Preferred

• Master's Degree
• Knowledgeable about Africa and the Global South and/or experience working in Africa-related fields
• Familiarity with University applications (PRIME, Info Warehouse, PeopleSoft Financials, Concur
• Knowledge of University policies and procedures
• Proficient in CANVA, ADOBE and Photoshop

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Probationary Period

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required

Experience Level