Program Clerk - Global Force USA
Darby, MT 59829
About the Job
| CLERK | |
The Office Automation Clerk performs office automation work using word processing software and several other types of software; such as, databases, graphics, spreadsheets, and similar software packages to produce a variety of documents, reports, records, etc. Performs a substantial range of functions within each type of software. Creates, copes, edits, calculates, revises, reformats, retrieves, stores, and prints a wide range of documents in final form from handwritten drafts (e.g. staff papers, correspondence, performance appraisals, administrative forms, reports, graphs, statistics, tables, etc.). Edits and reformats electronic drafts of reports prepared by Center staff. Uses varied functions of Microsoft Office Suite programs; including, Word, Excel, Power Point, and Outlook. Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new revised or amended procedures. Proofreads completed work for accuracy and ensures correct spelling, grammar, capitalization, punctuation, and proper format. Ensures that office correspondence is properly prepared for signature. Transmits and received documents and emails using personal computer that are connected through local area network. Uses advanced functions of the software to produce tables, special symbols, tables of contents, graphics, and charts; or uses varied functions of more than one software type, such as spreadsheets, databases, graphics, or publishing software. Updates and revises existing databases. Uses varied and advanced functions of database software to enter, revise, sort, calculate, and retrieve data for standard and non-standard reports. Backs-up data daily and performs functions required to retrieve products and reports. Answers telephone for the office and provides general information related to the office's functions or refers callers to appropriate staff member. Takes and delivers phone messages for the staff. Responds to routine and non- technical requests for information; such as, status of reports, suspense date for matters requiring compliance, and similar information readily available from files. May perform any, or all, of the following: general clerical support to the office staff, prepare travel advances for approval, schedule travel accommodations, computes travel vouchers and submits documents for signature, | |
| approval, and payment. Reviews personal property documents involving acquisitions, transfer of items that are required to be of record. Performs timekeeping duties as required. Monitors office supplies and make recommendation to reorder when needed. Provides guidance and acts as a role model to students that may be assigned to assist the Office Automation Clerk position as part of their WBL program. Perform other standard office duties as assigned. |
Source : Global Force USA