Program Associate, Eastern Europe - CIPE

Company Overview 

The Center for International Private Enterprise (CIPE) strengthens democracy around the world through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and is an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include Enterprise Ecosystems, Democratic Governance, Business Advocacy, Women’s Economic Empowerment, Anti-Corruption & Ethics, and Trade. 

Position: Program Associate, Eastern Europe 
Reports to: Senior Program Manager, Europe and Eurasia                    

Scope: CIPE is seeking a full-time, non-exempt position based in Washington, D.C. for a Program Associate for Eastern Europe. This position is responsible for assisting in program implementation and supporting the regional leadership team in tracking the financial, strategic, administrative, and legal tasks involved in completing programmatic work.

Responsibilities:

Programmatic Responsibilities

• Work with the Program Officer and other regional staff to coordinate project management deliverables and activities for the portfolio, which typically includes:
  • Support data collection and documentation practices.
  • Assist active project partners to ensure high quality deliverables, including financial and narrative reports.
  • Monitor grantee, contractors, and consultants’ performance to ensure quality control in full compliance with procurement policies, financial reporting requirements, and evaluation plans.
  • Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
  • Collaborate with multiple CIPE departments to achieve programmatic goals, including Centers of Excellence, Field Offices/in-country offices, Communications, Grants and Finance, and other regional teams.
• In coordination with supervisor, oversee contract fulfilment internationally which includes maintaining regular communication with contractors, updating narrative and financial reports, vetting final products, and corresponding with contractors to submit the final paperwork. 
• As directed, draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.

Hiring/Recruiting

• In coordination with the regional team leadership, support the recruitment, onboarding, and training of new staff members.

Financial Oversight

• Monitor and track payment requests, burn rates, accounting documents, field office liquidations, travel expense reports, and documents for signature in close coordination with Grants and Finance teams.

Administrative

• Coordinate domestic and international travel arrangements and logistics.
• Develop and maintain programmatic, financial, correspondence, and contract files.
• As needed, translate partner documents or other programmatic materials.
• Adhere to appropriate CIPE and donor policies and procedures.

Other duties may include:

• Perform legal and subject matter specific research as needed.
• Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department when appropriate.
• In coordination with regional leadership, support planning and executing internal and external events, including writing announcements and invitations, coordinating guests, publicizing on social media, and acting as primary tech support during run of show. 
• In coordination with regional team leadership, support new business development opportunities.
• Recruit, onboard, and manage seasonal interns, including assigning and managing day-to-day tasks and professional development opportunities.
• In coordination with supervisor, provide administrative support to field offices as applicable.

Qualifications:

• Bachelor’s degree or years of equivalent experience required in one of the following or equivalent fields: International Relations, International Business, Economic Development, Political Science, or Public Policy.
• Professional proficiency in written and spoken in English.
• Fluency or advanced competency in a second language is beneficial, but not required.
• 1-2 years of administrative office experience is beneficial, but not required.
• Excellent interpersonal, coordination, and communication skills. 
• Superb writing, research, and analytical abilities.
• Ability to take initiative, prioritize and manage multiple, detail-oriented tasks simultaneously with limited supervision.
• Strong computer skills, proficiency in MS-Office, specifically Word, Excel, and Outlook
• Demonstrated strong critical thinking and analytical skills
• Strong financial acumen and ability to develop and monitor project budgets.
• Ability to work in a diverse team environment, across time zones and hybrid setting.
• Flexibility to collaborate with a diverse team or work independently and deliver consistent, reliable results.
• High degree of culture competence.
• Contribute to an organization-wide culture of innovation, integrity, inclusion, and respect.

Benefits and Perks

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

CIPE is an Equal Opportunity Employer.

Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate. 

Employee’s Responsibility in an Emergency

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.