Program Associate - Brooklyn - NYU Langone Medical Center

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Associate. Located in Brooklyn

Responsible for providing administrative support for activities related to departmental residency programs and departmental residency program leadership. Provides moderate data analysis and other research-related activities. Uses judgment and discretion to interpret and analyze data for reporting purposes. Plans and coordinates seminars, project milestones, as needed. Works under general supervision.

Job Responsibilities:

• Reports - Prepares and review documents independently. Coordinates/communicates project activities with concerned parties. Receives, classifies, reconciles and consolidates data. Compiles and prepares reports based on information readily available, verify, interprets and analyses information, determines report format, identifies discrepancies and make corrections. Researches problems, issues and concerns and responds to requests for information and summarizes data based on information compiled from various sources.
• Moderately Complex Clerical Functions- Assists in activities such as data entry, time keeping and distribution. Prepares, submits and tracks travel reimbursement requests for residency program. Assists in the preparation of the department's budget report, prepares payments and check requests for payments to vendors as needed. May provide messenger services for the program as needed.
• Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting.Assists in the preparation of letters of recommendation/verification of employment/training for residents.
• Scheduling & Coordinating Maintains routine calendar, schedules appointments, assist in preparing for conferences (checking the logistics and technical support, order and set up food, etc.) and other related duties. Assists and coordinates special events planning.Distributes correspondence, agendas, reports and schedules (noon conference, master conference schedule, call schedule etc).
• Filing & Mail Distribution - Maintains office filing and storage systems by sorting, recording and filing material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials. Opens, sorts, routes and distributes mail to the appropriate party. Screen mail to determine which letters can be answered independently. updates and maintains residency documentation/records and files in appropriate systems (ex- New Innovations)
• Clerical Support - Makes and provides clerical support to the department/unit (photocopy, fax, mails, and files, data entry, sorts and distributes mail, ect.) and other related duties as needed. May order office supplies. Meets and greets clients; Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.
• Performs and participates in other job related duties as required.
• Moderate Project Support- Uses judgment to provides project/program support while prioritizing own work to a supervisor, department, or organizational unit in the preparation, analyses and delivering of project relevant materials that includes but is not limited to: tracks, organizes and maintains data collected, conducts researches, analyses, interprets and reports the final findings. Assists with project and event planning and implementation, manages the logistics of and coordinates content development for meetings, conferences, and other project-related events; assists with the design and development of project products and reports; coordinates and monitors project budgets; coordinates proposal development and managing the proposal process; assists with project data collection activities such as surveys to maintain and improve the effectiveness of the workflow and ensure customer satisfaction.

Minimum Qualifications:

To qualify you must have a Associates' Degree is required. Minimum of 1 Year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes.Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:

Bachelor's degree with 2 to 3 years of related experience in an office setting is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,977.18 - $55,702.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here