Program Assistant - Chenega Corporation

Overview

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Program Assistant to support the US Agency for International Development, Middle East Bureau (ME).

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Work closely with the Program Manager, peers, and government personnel.
• The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:
  • Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking
  • Performing clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).
• Plan, coordinate, and perform secretarial and administrative functions as needed, to include:
  • Maintain calendars, schedule meetings, maintain files, handle mail and correspondence, program document preparation, presentations, escort visitors, prepare travel-related documentation, make travel arrangements for the ME Bureau Front Office staff, as assigned
• Coordinate correspondence with the offices in the ME bureau and the missions when necessary.
• Set up bi-weekly conference calls with the ME Bureau missions, offices, and regional platforms.
• Provide records maintenance and other duties as assigned related to area(s) of responsibility.
• Manage control and filing/library maintenance.
• Maintain supplies for the office, proactively restocking items that may be in short supply or out of stock.
• Act as the main timekeeper for the bureau, ensuring all timecards are processed on time coordinating with supervisors to ensure their staff timecards have been verified.
• Work with the Administrative Management Services (AMS) office to ensure IT equipment is functioning properly or updated as needed.
• Work with AMS to ensure all other office equipment and furniture is functioning properly, clean, and presentable.
• Prepare program/project tracking, reports, and success stories.
• Support USAID liaison and coordination efforts with other donors, NGOs, civil society groups, government officials, and other actors.
• Provide technical and program related conference and event planning.
• Serve as logistical backstop to staff, including TDY staff, for establishing meeting schedules and securing workspace, arranging electronic support, and related items.
• Assist the Special Assistant as needed and appropriate in managing taskers and clearances.
• Provide Washington-based backstop, limited field support, and general administrative support, as needed.

Qualifications

• High school diploma
• Minimum of one-year professional administrative support experience.
• Active Secret clearance.
• Strong communication and organizational skills

Knowledge, Skills and Abilities:

• Demonstrated ability to work independently and with others
• Ability to work under tight deadlines and handle multiple/detail-oriented tasks
• Proficiency in the use of Microsoft Office, internet, e-mail applications, and database applications.
• Proficiency in administrative and clerical functions
• Ability to travel as required to locations such as Egypt, Iraq, Jordan, Lebanon, Libya, Morocco, Syria, Tunisia, West Bank/Gaza, Yemen.
• Effective interpersonal skills, especially with senior leadership.

Teleworking Permitted?

Teleworking Details