Program Assistant - American Farm Bureau Federation

POSITION OBJECTIVE: Provide administrative support for LEE Department staff in implementing and coordinating programs and activities.

REPORTS TO: Managing Director, Leadership Development

LOCATION: Washington, DC; eligible for telework 2 days/week

DUTIES and RESPONSIBILITIES:

• Provide administrative and project support for staff members of the leadership development team and the Vice President of Leadership, Education & Engagement, including preparing and submitting expense reports.
• Collaborate with staff in updating and creating leadership development curriculum and resources, including: design PowerPoints, update facilitator guides and handouts, and research content.
• Provide administrative support for AFBF award programs, including County Activities of Excellence, Distinguished Service, and Founders Awards.
• Assist in coordinating logistics for FB University, Farm Bureau's Learning Management System, including: manage users, provide customer service support for members and state staff, update files, create reports.
• Manage module logistics for Partners in Advocacy Leadership program.
• Provide administrative and program support for department-sponsored meetings and programs, including: facilitate event registration, make conference room reservations, prepare meeting materials, coordinate correspondence and agendas, manage travel reservations, and coordinate catering.
• Process team expense reports and other program expenses through accounting system. Review accounting records to ensure timely approvals and accuracy in team budgets.
• Serve as customer service representative for the department with individuals from the state Farm Bureaus and other AFBF teams.
• Assist in preparing budgets, coordinating board report content, promotional materials, and updating website.
• Provide relief and back-up assistance to the front desk.
• Perform other duties and coordinate long-term projects as assigned.

RELATIONSHIPS:

Works daily with all members of the Leadership, Education, & Engagement Department. Works with other AFBF department members, volunteer leaders and sponsors as needed.

EDUCATION OR TRAINING REQUIRED:

• Bachelor's degree or equivalent experience in a professional environment

EXPERIENCE AND SKILLS REQUIRED:

• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Detail oriented and strong editing skills
• Strong initiative and good judgement
• Ability to manage multiple priorities and deadlines.

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Experience in a professional environment
• Interest in leadership development and project coordination
• Experience with meeting logistics
• Experience with Farm Bureau and/or agriculture

OTHER REQUIREMENTS:

• Some travel required and occasional work on weekends