Program Assistant II - Utah State University

Overview:

USU Extension in Wayne County is seeking a creative and positive person to work as a Program Assistant to Extension Faculty. Hours will be Monday-Friday 8 am to 5 pm in the USU Extension office in Wayne County. This is a full-time benefited position. Applicants should be able to work well independently and in a team. Some evening and weekend work may be necessary.  This position is administratively responsible to the Wayne County Home and Community Faculty.

Responsibilities:

• Assist USU Extension faculty and staff in the development of programs, with emphasis on the 4-H program, through clubs and activities, providing youth with positive life skills.  Recruit volunteer leaders and assist in training, supervising and mentoring volunteers, Provide the public with 4-H enrollment, educational information, and manage the ZSuite 4-H enrollment computer program. Develop materials to promote supported community out-reach programming including assisting in the development of PowerPoint presentations and other educational materials, mailings, flyers, brochures, banners, and postcards.  Responsibilities include keeping websites and other social media up-to-date and accurate as well as advertising classes and programs.
• Work cooperatively with USU Extension faculty and other USU staff on a variety of programming needs as assigned by the Wayne County Home and Community Faculty. Have basic knowledge of, or desire to learn about family and consumer sciences, agriculture, horticulture, and natural resources.
• Applicant must be willing to work both independently and in a team. Creative ideas are encouraged to continuously improve programming.
  Be willing to drive and chaperone 4-H youth to out-of-county 4-H activities—including multiple day activities.
• Assume standard office duties, including but not limited to; word processing, copying, faxing, scanning, editing, mailing, phone reception, email, taking meeting minutes, creating spreadsheets, and other general office duties as assigned. Assist all Extension faculty and staff as time permits and as authorized by the Wayne County Home and Community Faculty.  Keep the Home and Community Faculty informed of activities.
• Assist with reports and paperwork related to faculty programming by maintaining and organizing budgets, travel paperwork, timecards, purchasing and other required reporting and program evaluations.
• Handle communication with Extension programming participants through mail, flyers, advertisements, letter, email, phone calls, and website. Maintain class registration through phone and website; create, organize, and maintain class rosters.
• Other duties as assigned.

Additional Responsibilities:

• Assist in the maintaining inventory, 4-H curriculums and support to volunteers and clubs, and in determining needs and ordering supplies.
• Attend 4-H Leadermete (Spring) and 4-H In-Service (Fall) at various locations in the state.

Qualifications:

Minimum Qualifications:

• Two years of experience; OR an associate degree/technical training; OR an equivalent combination of education plus experience is required. 

Preferred Qualifications:

• Field specific knowledge, skills, and abilities as described in recruitment notice.
• Ability to make routine decisions.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Ability to coordinate and organize meetings and/or special events.
• Records maintenance skills.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Database management skills.
• Basic computer skills.
• Ability to create, compose, and edit written materials.
• Knowledge of communication principles, media, and marketing techniques.
• Ability to handle sensitive and confidential business data and personal information.
• Knowledge of University policies and procedures.
• Ability to take initiative and work without close supervision.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Commensurate with experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023