Program Assistant (Front Office) - Highlight Technologies

Highlight Technologies is seeking a Program Assistant to support USAID’s Bureau for Planning, Learning and Resource Management (PLR), which develops policies and strategies that guide and help USAID achieve their worldwide mission to end extreme poverty and help develop democratic societies.
You will be responsible for assisting the Bureau Front Office (FO), Office of the Assistant to the Administrator, (AtA) with daily tasks including but not limited to: providing direct administrative support for one or more Front Office principals (calendar management, meeting preparation, facilitation of clearances) drafting memos and other written communications, organizing and coordinating both internal and external meetings, as well as other activities.

• Provides direct administrative support to one or more Front Office Principals which includes strategic calendar management and scheduling, preparation and compilation of meeting materials, providing logistical support for meetings, conducting follow up from meetings, and any other administrative support requested by the principal within reason.
• Completes travel authorization processes for Front Office principal(s) including making travel arrangements; securing clearances, country travel concurrences, and visas; and voucher preparations, as needed. Provides management and advice on travel procedures for PLR staff.
• Performs note-taking, drafting, and circulation of meeting minutes.
• Reviews, tasks, and tracks a variety of technical documents. Applies administrative policies, maintains various systems and databases, and handles other staff requirements
• Performs outreach and communication with internal and external stakeholders both orally and in writing.
• Manages a shared, organized electronic filing system.
• Ensures all briefers and clearances are complete and submitted in a timely fashion by PLR FO Principal(s).
• Edits and drafts correspondence, recommendations, reports, and memoranda related to the work of Front Office Principals. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.

• US Citizenship
• Active Secret preferred.
• Bachelor’s degree
• 2 or more years of experience working in a related position
• International relations background preferred
• USAID experience preferred.
• Relationship management experience and ability to work under short-term deadlines.

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org. 

We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com  Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.

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