Program Assistant Elevate Youth California (Hybrid) - Sierra Health Foundation

Sierra Health Foundation is a private philanthropy with a mission to invest in and serve as a catalyst for ideas, partnerships, and programs that improve health and quality of life in Northern California. The foundation is committed to improving health outcomes and reducing health disparities in the region through convening, educating, and strategic grant-making. 

Sierra Health Foundation has a broad definition of health, believing there is much more to health than health care. It is influenced by factors that include socioeconomic conditions, environment, education, income, and individual behavior choices. The foundation also believes in the need for health and racial equity and racial justice. Reducing health disparities is a key factor in striving toward better health for all and reflects the foundation’s dedication to ensuring that people throughout its funding region have the opportunity to lead healthy lives.

Sierra Health Foundation established The Center at Sierra Health Foundation to advance its commitment to strengthening community capacity to engage in policy development, planning, and implementation efforts that seek to address the health needs of California’s underserved populations.  The Center works to promote health, racial equity, and racial justice in communities throughout California with local, state, and national partners.  With strategy, creativity, and ongoing collaboration, The Center strives to eradicate health inequities across the state.

 EQUAL OPPORTUNITY EMPLOYER STATEMENT

Sierra Health Foundation is an equal-opportunity employer; we value employees with diverse backgrounds, expressions, and experiences. The more diverse our team is, the stronger we’ll become. With the common goal of forging a new path to promote health, racial equity, and racial justice in our communities, we want and need a team that can bring their unique perspectives and stories to the table to best support our communities.

 Sierra Health Foundation has core in office days of Tuesday, Wednesday, and Thursday.

 SUMMARY: The Program Assistant will be based out of the Sacramento office and will primarily provide administrative and program support to the Elevate Youth California program and general support for other Sierra Health Foundation departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Program Support

• Schedule internal and external appointments, in-person and Zoom meetings, and conference calls.
• Arrange all necessary travel, expense reports, and travel reimbursement requests.
• Prepare monthly credit card transaction reports as assigned.
• Organize and maintain files.
• Accurate note-taking of minutes.
• Collaborate with teams to prioritize, determine action, and respond in a timely manner to organizational and programmatic needs, requests, and projects.
• Receive and screen telephone calls and e-mails, take messages, and/or follow up.
• Photocopy, scan, or fax materials for internal and external distribution.
• Assist other programs, as needed, for vacation coverage, special projects, board meetings, etc.
• Enter data into the grants management database, as necessary, and ensure data is accurate and up to date.
• Actively participate as a member of the team by collaborating and attending program team and Foundation-wide meetings. including data entry and management, support for programmatic and funder reporting, tracking reports and documents and other related activities.
• Other duties as assigned.

Meeting and Event Coordination

• Coordinate the logistics and preparation for foundation-sponsored virtual and in-person meetings and activities
• Coordinate mailings to invite and inform participants.
• Work with external vendors to arrange rooms, food, and meeting details.
• Support the preparation of event materials including agendas, PowerPoint presentations, handouts, registration materials and other document production.
• For in-house meetings, prepare the conference rooms with the required seating and Audio/Video equipment, partnering with IT and Facilities as needed.
  • Assemble program materials.
  • Coordinate with conferencing for catering and beverage services.
  • Greet and check in guests, respond to any individual or group needs, and clear the room after the meeting has concluded.
• Prepare all aspects of web conferencing logistics for virtual events. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES    

This position has no supervisory duties.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• Administrative and/or customer service experience, preferably in grant-making, nonprofit, or related fields.
• Bachelor’s degree preferred, minimum of two (2) years of college or equivalent work history required.
• Familiarity with public health, youth development, public policy, experience with place-based and/or health equity work is desirable.

LANGUAGE SKILLS                                       

• Excellent written and oral communication skills.
• Ability to read and comprehend instructions, business correspondence, and memos. 
• Ability to write routine business correspondence.

COMPUTER SKILLS

• Must be proficient in Windows, Microsoft Office, Outlook, database software, Adobe Acrobat, and internet use.
• Ability to learn and/or knowledge of cloud-based systems, examples include Salesforce, Concur, Zoom, Teams, Mailchimp and Constant Contact.

OTHER SKILLS AND ABILITIES   

• Passion for the Foundation's mission is essential.
• Requires a high level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Must have excellent organizational and project management skills.
• Requires the ability to read and interpret documents including contracts and grants.
• The work requires continual attention to detail in data entry and analysis of contracts, composing, typing and proofreading materials, establishing priorities, and meeting deadlines.
• Must have knowledge of office administration procedures and the use of and operation of standard office equipment.
• Must be able to work independently and within a team on special and ongoing projects.

BENEFITS AND COMPENSATION

Sierra Health Foundation and The Center provide a generous benefits package, which includes Medical, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, as well as an Employee Assistance Program and a discount program called Working Advantage. Retirement benefits are provided through our 401(k), which includes employee matching. Details of these programs will be shared during the hiring process. This is a full-time, non-exempt position with a hiring range of $24.00-25.50 per hourly.