Program Assistant Director, Institute for Liberal Arts - Emory College of Arts and Sciences - Emory University

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Description:

KEY RESPONSIBILITIES:

• Assists in directing the strategic planning, development, and implementation of programs.
• Represents the organization at meetings, conferences and other events.
• May develop and present speeches or presentations to generate or enhance awareness of program(s).
• Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
• Monitors progress toward achieving established objectives and deadlines.
• Participates in planning, administering and monitoring program related budgets.
• Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
• May serve on, hold office in, or chair committees.
• May write publishable articles and papers.
• May supervise staff.
• Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
• Ensures required records and documentation are maintained.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.

ADDITIONAL JOB DETAILS:

• Manages operations of the Institute for the Liberal Arts, including supervision of two full-time staff and student assistants.
• Support Director.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Develop, maintain and delivers ILA departmental communications strategy, guidelines, and branding for special projects, grants, proposals, marketing collateral, newsletters, reports, white papers, etc.
• Participating in academic program planning, including working with the Director and Directory of Undergraduate Studies, as needed.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Prepares operational and statistical reports.
• Assist faculty with curriculum development related to undergraduate program.
• Ensure the department provides clear academic advising for undergraduate program coordinator.
• Assist faculty with understanding policies and procedures related to departmental operations, undergraduate programs, and academic records.
• Ensure department records adhere to records retention policies.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Manages alumni outreach and fundraising efforts.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Webmaster and content manager of ila.emory.edu.
• Manage social media presence of department and affiliated programs.
• Maintain relationships with other departments and related divisions.
• Manage HR matters including hiring, managing work study/student employees, support faculty searches.
• This is not an administrative support position.
• Performs related responsibilities as required.

PREFERRED SKILLS:

• Master's Degree preferred.
• Exceptional verbal and written communication skills.
• Ability to work autonomously and to demonstrate strong initiative.
• Demonstrates strong organizational skills.
• Demonstrates flexibility with varied work situations.
• Exceptional software skills (e.g., Outlook, PowerPoint, Excel, Zoom, and Adobe Acrobat).
• Experience managing and executing concurrent tasks
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Previous experience supervising employees, tracking budgeting and financial reports, managing academic programs, coordinating events
• Knowledge of university environment and systems preferred
• Cover Letter attachment required

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture:Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.