Program Administrator (Contract Management) - Westchester County

Westchester County Government has an immediate opportunity for a Program Administrator (Contract Management) for our Department of Planning.

Under general supervision, the successful candidate will be responsible for all of the administrative processes involved in the development, control and management of contracts for services and/or equipment for a County department. Responsibilities include monitoring contract compliance with federal, state, and county regulations; analyzing existing operational needs and making recommendations on same; and supervising and/or preparing bid specifications and Requests for Proposals. Extensive contacts are maintained with other involved county departments, as well as the Law Department to ensure that all contracts are in accordance with appropriate laws and regulations. Contacts are also established and maintained with service and equipment vendors. Supervision is exercised over a number of professional and clerical staff. Does related work as required.

Responsibilities Include but Not Limited to:

Consults with appropriate department/division heads to determine service and equipment needs, availability and appropriate utilization of contract services, expiration dates and renewal needs and subsequently recommends, orally and/or in writing proposals for the acquisition of services/equipment;

Supervises the development and preparation of bid specifications and/or RFP's to ensure adherence to procedural and regulatory guidelines;

Supervises the issuing and awarding of bids upon departmental approval and in accordance with established procurement procedures;

Develops and implements contracts for services/equipment by ensuring the best terms, fastest development process, appropriate implementation, and compliance to agreed terms and conditions;

Analyzes terms of current and proposed capital procurement contracts to ensure that obtained services/equipment meet specifications and to negotiate contract amendments;

Confers with appropriate members of the Law Department or County officials on matters requiring legal interpretation;

Required Qualifications:

Bachelor's Degree* and four years experience where the primary function of the position was in either (a) fiscal management, contract management or grant management; or (b) as a buyer or purchasing agent of diversified materials or equipment for a large company or governmental organization.

Substitution: Satisfactory completion of a Masters Degree in Accounting, Business Administration, Finance, Economics or closely related field may be substituted for one year of the above stated experience. Satisfactory completion of a one-year Public Administration internship in a government agency may be substituted for one year of the above stated experience.

COME JOIN OUR TEAM!

We offer a comprehensive benefits package that includes medical, dental, vision, deferred compensation, paid leave and NYS retirement plan

Please submit a cover letter and resume to Plan-HR@westchestercountyny.gov

Important: Please indicate Program Administrator (Contract Management) in the subject line of your e-mail.

Westchester County is an Equal Opportunity Employer