Professional Receptionist - Rockville - Ultimate Staffing Services

Ultimate Staffing is excited to announce an opportunity for a Front Desk Administrator in Rockville! This is a full-time, fully in-office position with the potential for temp-to-hire or direct hire. Join a well-established accounting firm that offers excellent benefits and a range of perks. The annual salary for this role is between $45k and $65k.

Key Responsibilities:

Client Engagement:

• Serve as the first point of contact, welcoming clients, visitors, and staff, ensuring they are promptly directed to the appropriate team members.
• Answer and route all incoming calls efficiently, providing professional and courteous service.
• Oversee the reception area, maintaining its cleanliness and professional appearance.

Administrative Support:

• Offer high-level administrative support to senior management, including managing calendars, coordinating meetings, and arranging travel when necessary.
• Assist with various tasks, such as data entry, document preparation, research, and event planning.

General Office Duties:

• Perform clerical tasks, including filing, scanning, copying, word processing, and data entry with accuracy and attention to detail.
• Manage mail handling, both incoming and outgoing, as well as correspondence distribution and courier arrangements.
• Maintain office supplies by tracking inventory and placing orders proactively.

Special Projects:

• Participate in and contribute to office-wide projects, bringing forward ideas and ensuring deadlines are met.
• Help organize client meetings, staff events, and other functions to promote team cohesion.

Qualifications and Skills:

Communication:

• Possess strong verbal communication skills, with a polished and professional phone presence.
• Excellent interpersonal abilities, able to establish rapport with clients and colleagues alike.

Organization:

• Demonstrated attention to detail and excellent organizational skills, capable of juggling multiple tasks in a fast-paced setting.
• Ability to prioritize work effectively and meet deadlines while maintaining quality.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Advanced typing skills (70+ WPM) and efficiency with a 10-digit numeric keypad.

Adaptability & Work Ethic:

• Able to thrive in a dynamic, fast-paced environment with a calm, solution-focused attitude.
• Strong work ethic, reliability, professionalism, and a high level of discretion when handling confidential information.

This opportunity is perfect for someone who thrives in a professional setting and enjoys engaging with both clients and colleagues while managing administrative responsibilities. If you're looking to be part of a dynamic team and are ready for your next career step, we'd love to hear from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.