PRODUCTION COORDINATOR at Arizona State University

Production Coordinator

Arizona State University

Enterprise Brand Strtgy & Mgmt

Campus: Tempe

100188BR

Job Description

Are you both curious and have a background of high-touch customer service? The Enterprise Brand Strategy and Management team is seeking to hire a friendly individual to serve in the role of Production Coordinator who will ensure the efficient delivery of projects and initiatives by managing expectations, activating project deliverables, providing status updates and fielding feedback.

Reporting to the Director of Production Management, the Production Coordinator is a key contributor to the team, routinely working cross departmentally to maintain documentation and timelines, update project management systems, outline and report deadlines and execute department priorities as they relate to creative projects and deliverables.

To succeed in this position, the candidate should be a flexible and adaptable team player who is highly organized, detail-oriented and thrives when working in a fast-paced and constantly changing, deadline-driven environment.

Enterprise Brand Strategy and Management believes in the teaching mentality and is willing to train the right candidate from diverse professional backgrounds in this role. If you meet the minimum qualifications and have an interest in systems that make an impact in producing a large body creative work, please apply.

Salary Range

$45,000 - $50,000 per year; DOE

Close Date

11-April-2024

Essential Duties

• Facilitates the creative and development process for print and digital projects and supporting a cross-functional team of developers, strategists, designers, writers, photographers and videographers.
• Experience developing planning documents that include project schedules, specifications, establishing deadlines, monitoring milestone completion and tracking all phases of the project progress.
• Coordinates project deliverables, working closely with creative professionals in order to meet deadlines
• Assists with keeping an up-to-date calendar of projects in process, running reports from the project management systems
• Builds project schedules, tasks, workflows, timelines and approvals in project management system
• Reports on projects and deadlines on a daily, weekly, monthly, quarterly and annual basis
• Monitors project management system, making sure scheduled tasks reflect accurate updates and deadlines in accordance to creative project plans.
• Manages incoming project requests on a daily basis
• Provides administrative support including keeping meeting notes, following up on important action items and ensure documentation is maintained throughout the project
• Other administrative duties as assigned.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in service orientation, a disciplined work ethic and ability to instill a high standard of excellence to the overall team
• Experience organizing and scheduling projects Experience with work tracking systems (project management software or other industry documentation software)
• Experience and knowledge of creative deliverables, including digital and print.
• Experience running and interpreting reports
• Experience collecting content for proof of performance reports
• Experience tracking and synthesizing multiple lines of communication
• Experience using Google docs and Adobe Creative Suite (Adobe InDesign, Photoshop, and Illustrator)
• Experience working in a fast-paced environment and coordinating multiple projects at once
• Experience working in a higher education or matrixed organization environment
• Experience providing administrative or project support.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (70%); required to stand for varying lengths of time and walk moderate distances to perform work (15%).
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%).
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Other duties as assigned.

Department Statement

Enterprise Brand Strategy and Management is responsible for influencing how people around the globe think and feel about Arizona State University and its ability to positively impact our world. We work to establish, protect and differentiate the ASU brand in hearts and minds by working in concert with units across the ASU public enterprise. We are brand innovators, emotional storytellers, insights-driven strategists and creative artists building a body of work that brings the ASU brand to life and scales for enterprise-wide use. We are dedicated to increasing the strength of the ASU brand by improving perceptions of excellence, raising awareness and increasing pride across all audiences.

We do this important work by staying true to our values:

•  Collaboration. We cannot and do not work in silos. We collaborate not just within the Brand team but with colleagues and teams across the ASU enterprise. Through the brand platform, brand standards and personal relationship building, we are uniters and network orchestrators.
• Creativity. We are passionate creatives excited by the work we do. We explore things from all angles, sweat the details and seek to create work that has meaning and is authentic, original, best in class and world renowned.
• Inclusion. Our work is made stronger by a diversity of backgrounds, experiences and perspectives. We genuinely care about each other’s well being and strive to create a culture in which all people feel welcomed, valued and that they belong.
• Innovation. We reject the status quo. We are open to new ideas and embrace change not for the sake of change, but because we believe everything we do can always be done better to meet new goals, improve performance and advance the brand.
• Knowledge. We ask lots of questions and make decisions based on data and insights. We seek to understand our audiences and the performance of our work. We are curious lifelong learners.
• Optimism. When change comes, we see within it opportunity. We believe in the ASU Charter and in ASU’s ability to positively impact our world. We channel that optimism in our work, taking on any and every challenge with a can-do attitude.

ASU offers a total compensation package that includes valuable employee benefits, healthcare, retirement, tuition reduction program (eligible ASU Employee, their dependents and spouse), financial security, discounts, family resources and more. Explore ASU’s benefits options and degree program offerings.

Estimate the value of your total compensation:  https://cfo.asu.edu/compensation-estimator .

Brand Strategy and Management at ASU supports hybrid remote work schedules two days per week, subject to approvals per ASU policy.

To learn more about us, visit brandguide.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit  https://cfo.asu.edu/az-resources .

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

Must be eligible to work in the US. The EBSM does not sponsor visas.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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