Production Associate - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are seeking a Production Associate. We are looking for a motivated individual who can easily juggle shifting priorities, moving between client event planning, marketing, and transaction management of real estate deals across all property types. This is a fast-paced, team-oriented environment. We partner with producers, analysts, and associates to help the office's overall deal flow and success.

Key Responsibilities

o  Act as project manager managing shifting timelines and moving a deal through the lending process from engagement to closing in our proprietary database.

o  Heavy marketing responsibilities: create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, and Microsoft Software.

o  Coordinate and collaborate with the graphic design team on high-end deliverables.

o  Take the initiative to support Producers with specialty and high-priority projects, which can include lead hunting, deal origination, client outreach, and marketing efforts.

o  Work with vendors utilized in conjunction with transactions.

o  Manage and update deal statuses, manage press releases, calling lists, and activity tracking.

• Prepare documents including Requests for Proposals, Fee Agreements, Confidentiality Agreements, financial comparisons, invoices, etc. with direction from Producers and/or knowledge of company policies, procedures, and best practices

o  Organize and participate in client meetings and/or calls

o  Plan and participate in industry functions or client events.

o  Process deal file paperwork, gather and label required documents, obtain necessary approvals

o  Manage, update, and post transactions to financial software system, Capforce & Dealio

• Perform general duties such as tracking and processing expense reports, invoices, assisting with travel arrangements, calendar management, scheduling meetings, greeting clients, and providing backup support to fellow production associates as needed.

o  Participate in regular PA and business unit meetings

o  Duties assigned as the business needs require

o  Assist in drafting the individual and collective goals of the Miami Debt Capital Markets team and ensure that the goals are being achieved  

o  Assist in developing schedules, ensuring timely completion of tasks, and adherence to project timelines 

o  Attend weekly analyst meetings, ensure estimated close date and stage are up to date 

o  Dual tracking report – keeping track of all new pitches/BOVs from the investment sales teams 

o  Coordinate client events and real estate conferences 

o  Schedule meetings and calls/book conference room, if needed, including organizing logistics, securing venues, catering, and preparing materials 

o  Contribute to process improvements and best practices to enhance overall production efficiency 

o  Updating Lists and Reporting

Experience and qualifications

o  1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization

o  Bachelor’s Degree Required

o  Familiarity with Salesforce

o  High level of proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required

o  Graphic design experience and knowledge of Adobe Software such as InDesign and Photoshop a plus

o  Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action

o  Strong organizational, interpersonal, and communication skills

o  Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast-paced environment

o  Strong proofreading and editing abilities

o  Ability to manage time well and be self-motivated, without direct supervision

o  Strong client service orientation; proactive working style and friendly, helpful attitude

o  Commitment to high professional ethical standards

o  Demonstrate problem-solving, decision-making, and analytical skills

Location:

On-site –Miami, FL

Job Tags:

CMG

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.