Production Administrative Assistant (Bi-lingual Spanish) - Mezzetta
American Canyon, CA
About the Job
About Us:
Since 1935, we've been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that's the only way we'd put our name on it.
Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we're seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation.
The ideal candidate will have an immediate connection to our Core Ingredients:
- Crunchy Crunchy: We are hungry for excellence.
- Own It: We think and act as an owner – with appetite, initiative, and responsibility.
- Connection: We build authentic relationships that foster trust and open communications.
- Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are.
The Role
This role will be responsible for manning the front desk and welcoming guests to Mezzetta. Will provide Personal Protective Equipment (PPE) to guests entering the production area, and will ensure that guests understand company safety, security, and food safety site requirements, and that visitors are in compliance with these requirements while onsite. Also, you will support the Production Department (AM and PM) with all clerical tasks, including preparing and posting schedules, typing and writing procedures, and entering all the production employees into Time Clock Scheduler. In addition, you provide support to the Payroll Department by running the necessary reports to ensure that all forms needed are ready to be processed in a timely manner.
What you'll do
- Schedule all employees needed for production lines and post before all employees finish their shift.
- Enter all production employees into Time Clock Scheduler.
- Create and distribute production packets.
- Run reports to track absences and tardies.
- Manage the phone lines.
- Run Production Progress Reports.
- Have Work Orders ready for the AM and PM shift.
- Post Daily Labor Reports and Case Goal Report.
- Provide a professional and friendly environment for guests and manage sign-in and alerting employees of guest arrivals.
- Work very closely with janitorial team.
- Maintain front desk clean and tidy up
- Check inventory levels for janitorial supplies, office supplies and other.
- Assist on special projects as required.
- Fill out Accident Report Forms when needed.
- Organize all information for monthly meeting presentation; including videos and PowerPoint slides.
- Go on the Safety Inspection walk and take notes for all the unsafe issues and type the Safety Inspection before the Monthly Safety Meeting.
Your Qualifications
- Attention to detail, accuracy
- Ability to manage multiple tasks
- Two years of related administrative experience.
- Must read, write and speak English and Spanish fluently.
- Working knowledge of MS Word, Excel, PowerPoint and Outlook.
- Mathematical abilities.
- Excellent customer service and communication skills; the ability to professionally deal with internal and external customers during stressful situations.
- Ability to provide, execute multiple tasks and meet deadlines.
Our Commitment to an Inclusive Workplace:
At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.