Procurement Specialist IV at Aditi Consulting

Summary:
For this project, we are looking for someone to support the procurement project manager with a range of responsibilities. This position is responsible for sourcing execution in NN systems Coupa, communication with internal and externals, source to pay process, as well as updating project procurement plans and maintenance of activities in support of the project organization.

Sourcing tasks:

• Create a procurement strategy
• Create a detailed procurement plan
• Create a project procurement sourcing process
• Lead all the activities within the sourcing process and ensure cooperation with key stakeholders, from suppliers scouting, selection and approval, contracting and invoicing
• Planning and execution of sourcing events including RFP/ RFXs, negotiations to best meet the business requirements for value, speed, compliance, risk.
• Develop and implement sourcing strategies aligned to the policies, standards and relevant compliance. ü Develop and use bid evaluation framework.
• Incorporate advanced evaluation techniques such as Total Cost of Ownership (TCO) and risk assessment.
• Prepare reports and maintain documentation related to sourcing activities, market insights, and bid evaluations.
• Ensure that all sourcing activities follows the procurement policy and sourcing strategy agreed beforehand.
  • Supplier management: - Proactively address and resolve issues that arise in supplier performance
  • Negotiation and contract management:
• Negotiate high-complexity contracts to secure favorable terms and conditions with suppliers (with legal support).
• Manage contract documentation to ensure compliance with company policies and regulations.
• Cross-functional collaboration:
• Work closely with other departments to drive initiatives and achieve project objectives.
• Actively share and seek input in decision-making from appropriate sources.
• Invoicing follow up: Collaborate with cost controller and procurement team to verify that invoices align with purchase orders, contract deliverables and the project plan. Support project manager to monitor and oversee change order approval process. Address and resolve issues related to contracts, purchase orders, invoices and change orders.
• Reporting in Power BI: develop and maintain standardized project management reports in Microsoft Power BI, Teams or Excel.
• Project planning: develop a high level project plan detailing the project scope, work packages, timeline, milestones, governance, roles and responsibilities, risks, and resource allocation. Critical path analysis. Oversee project knowledge and information repositories, as well as facilitate the onboarding of new team members.
• Stakeholder management: proficient in gathering insights to develop a stakeholder list, analysis, and a plan for involving and informing various stakeholders. Define strategies for consistently engaging and aligning stakeholders. Capable of recognizing when stakeholder involvement and engagement are necessary, particularly when unforeseen challenges arise.

Minimum qualifications:

• Bachelor’s degree in business administration, economics, finance or a related field, from an accredited university required, or equivalent combination of education and experience required.
• May consider an associate’s degree from an accredited university with a minimum of 5 years of experience in project management.
• Minimum 5+ years of experience with a proven track record in procurement, CAPEX projects, pharmaceutical industy
• Experience and track record in an equivalent role leading sourcing activities within comparable categories
• Project management certification (CAPM, PMP, etc) preferred.
• Experience working in large and matrixed organizations.
• Proficient in Microsoft Office, with a strong command of Teams, PowerPoint, Power BI and Excel.
• Travel to project site in Waltham as needed.

Top three "Must Haves"

• Project procurement experience in large CAPEX projects
• Pharma experience in GMP or none GMP
• Negotiation experience

Compensation:

The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).

Benefits and Ancillaries:

Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process.  AI technology is used to gather data only and does not replace human-based decision making in employment decisions.