Procurement Specialist (63-212-493) - Intelliswift Software Inc
Los Angeles, CA 90045
About the Job
Purchasing Specialist
Location: 5767 West Century Boulevard, Suite 400, Los Angeles, CA 90045 (Flexible Hybrid Model)
Duration: 26 week contract
Hours: M-F, 8:00-5:00
Job Description:
Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, the incumbent coordinates all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. The incumbent will provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries. The incumbent will provide training and oversight to assigned managers and clinic staff in helping to ensure orders are processed promptly. This includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures. Incumbent works directly with Faculty Practice Group personnel and serves as a liaison between Hospital and Campus Purchasing and Payables areas. The incumbent is responsible for ensuring the correct coding of transactions and providing supporting documents as needed. The incumbent will assist in managing shared email inboxes and customer relationship management tools and proactively manage assignment items in the purchasing tracker. The incumbent will represent the management team in meetings as needed and participate in contract negotiations to achieve the desirable outcome.
Qualifications:
Required Experience:
Interview Process: one-two Zoom interviews
Location: 5767 West Century Boulevard, Suite 400, Los Angeles, CA 90045 (Flexible Hybrid Model)
Duration: 26 week contract
Hours: M-F, 8:00-5:00
Job Description:
Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, the incumbent coordinates all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. The incumbent will provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries. The incumbent will provide training and oversight to assigned managers and clinic staff in helping to ensure orders are processed promptly. This includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures. Incumbent works directly with Faculty Practice Group personnel and serves as a liaison between Hospital and Campus Purchasing and Payables areas. The incumbent is responsible for ensuring the correct coding of transactions and providing supporting documents as needed. The incumbent will assist in managing shared email inboxes and customer relationship management tools and proactively manage assignment items in the purchasing tracker. The incumbent will represent the management team in meetings as needed and participate in contract negotiations to achieve the desirable outcome.
Qualifications:
- Purchasing experience
- Skill in promptly identifying, collecting, researching, analyzing and solving procure-to-pay issues
- Interpersonal skills sufficient to interact daily on a one-to-one basis in person and via telephone with faculty members, clinical personnel and other university staff while maintaining a calm and professional demeanor
Required Experience:
- Knowledge of UCLA Medical Center and Campus policies and procedures in regard to purchasing and accounting as well as other policies related to position.
- Familiarity with online purchasing systems such as Jaggier
- Skill in handling work assignments independently or with minimal supervision
Interview Process: one-two Zoom interviews
Source : Intelliswift Software Inc