Procurement Coordinator at Swisher International, Inc

Description

For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.

The Procurement Coordinator will assist with purchase order creations, modifications, and closings of the procure-to-pay process. 

Key Responsibilities  

• Creates, submits, and tracks accurate purchase orders from approved purchase requisitions 
• Processes approved purchase order revisions as needed when pricing, quantity, or other product information varies from original purchase requisitions 
• Evaluates and researches purchase order discrepancies to determine the root cause and coordinates resolutions with suppliers (e.g. over or under orders, damages, lost shipments, cancellations, or returns)
• Communicates backorder status regularly with Depts and forwards substitute item information to management for review and approval 
• Processes the onboarding of new vendors and subsequently processes all approved purchase order and requestions through to completion 
• Maintains detailed reporting on vendor, item, department, subsidiary, or ad hoc information 
• Maintains supporting documentation related to purchase orders (e.g. Quotes, Order Confirmations, Change Orders, Tracking, and Packing Slips) 
• Assists Accounts Payable and Cost Accounting departments with the vendor’s financial information and invoice questions 
• Assists with data maintenance, reporting projects, and performing other duties as assigned 

Qualifications

• High school graduate or equivalent
• 3+ years of relevant work experience using basic accounting principles  
• 3+ years of experience working with International Vendors & Customs Regulations 
• Demonstrated experience using an ERP system 
• Ability to establish and maintain accurate records and files
• Ability to thrive in a team environment and build effective and positive relationships with internal customers and vendors
• Quick learner with the ability to handle multiple tasks simultaneously, maintain focus and adapt to a variety of challenges
• Strong orientation toward customer service 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to learn additional required business systems 
• Excellent written and verbal communication as well as superior interpersonal skills  

Preferred Qualifications

• Associate's degree in accounting, business administration, or finance
• Expert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
• Experience working in a manufacturing facility 

What we offer

• Base salary and bonus program
• Medical, dental, vision, life insurance effective on date of hire
• Generous 401(k) Plan
• Defined Contribution Plan
• Paid vacation and paid holidays
• Tuition reimbursement
• Professional growth and development programs to help advance your career!

Qualifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)