Procurement Contract Manager, Senior - Orange County

THE OPPORTUNITY 
The Procurement Contract Manager, Senior will be responsible for oversight of all procurement and contracts-related tasks such as activities associated with solicitations, negotiations, contract monitoring, and compliance oversight such as fiscal oversight, and annual reports.  All duties are associated with leading a team.

Incumbents will lead procurement and contracts programs of varying sizes with staff in various classifications. Decision-making includes using discretion for contract program decisions to achieve management objectives, with accompanying accountability for those decisions. An individual contributor who is a designated subject matter expert and who serves as a manager of a Countywide enterprise or highly technical and specialized program may also be assigned to this level. Incumbents will be responsible for contracts and procurement and/or related programs for designated Departments by strategizing, coordinating, and taking necessary actions to accomplish management goals. Additionally, they will carry out analytical and administrative duties to ensure that their specific assignment adheres to procurement/contracts policy, government contract codes, and other applicable statutes.

Clickherefor more information about the County of Orange.  

DESIRED QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess experience in a leadership role and will demonstrate being a leader and strategic thinker with a thorough understanding of the administration, management, and compliance oversight of commodities, services, professional services, human services, Architect Engineer, and/or construction contracts including not limited to soliciting, developing, administering, and monitoring contracts or related programs, while ensuring compliance with local, federal, and state requirements.

The candidate could oversee multiple highly complex procurement and contracts divisions, operational functions, and/or an organizational work unit exercising direct supervision to multiple management level employees, indirect supervision to additional management and/or non-management level employees, and have responsibility for significant budget/funding levels. Decision-making includes establishing work unit objectives and goals, exercising considerable discretion in selecting the method to address a problem or issue, and fostering collaboration among and between the work units supervised as well as work units under the direction of others.

The candidate will conduct performance evaluations, coordinate training, and adhering and enforce hiring, discipline, and termination procedures.

In addition, the ideal candidate will also possess extensive experience and knowledge in the following core competencies:

Technical Knowledge | Technical Experience

• Providing operational and technical leadership and direction including, but not limited to one or more of the following areas: procurement activities, contract and MOU establishment, negotiation, and administration; and conflict resolution. 
• Researching, analyzing, and organizing technical or complex contract specifications, and scopes of work.
• Working with project management staff for an overall successful solicitation process and establishment of an effective contract.
• Interpreting and correctly applying County, Federal, and State regulations, policies, and procedures related to procurement, contracting (development and administration), fiscal, and compliance, as well as various funding source requirements, including Public Contract Codes and Labor Codes.
• Monitoring contract compliance and adherence to appropriate reporting requirements. 
• Maintaining and updating procedures to ensure compliance.

Compliance Knowledge | Compliance Experience 

• Fostering a collaborative approach across all service functions that supports compliance and quality improvement efforts, provides information necessary for decision-making, and engages all levels of participants in contributing to the process.
• Adhering to funding source requirements, contract development in collaboration, data collection, data analysis, and facilitation of jurisdictional coordination.
• Reviewing grant financial requirements and accounting information to monitor and maintain fiscal compliance requirements.
• Receiving and documenting issues and reporting to appropriate staff for timely resolution.
• Gathering statistical data and other information to use in preparation and presentation of various special and recurring reports that will ensure effective, accurate, and timely communication of information.

Leadership | Management Skills

• Developing, implementing, and evaluating procurement and contracts services programs to ensure alignment with strategies and performance goals.
• Managing work systems and processes.
• Identifying methods to streamline processes to drive efficiencies. 
• Researching trends and best practices to recommend and implement changes.
• Troubleshooting and resolving program or work unit issues while keeping higher-level management informed of issues/resolution.
• Leading a high-performance, results-oriented team to implement organizational goals while balancing competing needs and objectives.
• Demonstrating the ability to train staff on complex procurement processes and develop training programs.
• Administering discipline fairly and consistently in consultation and collaboration with Human Resource Services (HRS).
• Utilizing good judgment and diplomacy in dealing with difficult and sensitive situations.
• Providing supervision of management and non-management level staff including conducting performance evaluations, employee development, hiring, disciplining, and termination procedures as assigned.
• Developing and measuring organizational performance through the development and management of performance metrics.
  

Strategic Planning | Analytical Skills

• Developing and administering work unit budgets and procurement processes; reviewing, approving, and tracking budget requests and transactions; researching and analyzing financial information; reviewing items purchased to identify cost savings opportunities; making resource and project allocation recommendations; and implementing resource allocation decisions.
• Overseeing the preparation of and/or preparing, reviewing, designing, approving, monitoring, and/or maintaining procurement reports, financial reports, inventory and asset reports, audit reports, policies and procedures, Agenda Staff Reports, requisitions, records, plans, and other documents; overseeing the research and analysis of policy and related information; and making recommendations to higher-level staff.
• Preparing, updating, and executing strategies leading to increased efficiencies.
• Planning and leading the execution of special projects to ensure these are resourced, budgeted, scheduled, planned, and implemented in a timely manner.
• Working independently and managing time wisely and effectively prioritizing multiple competing tasks for self and staff and providing recommendations for improvement.
• Demonstrating experience and knowledge in the interpretation and analysis of legislative data, laws, rules, regulations, and policies pertinent to procurement and contracts and carrying out their enforcement.
• Researching, collecting, and utilizing data to support recommendations and decisions, analyzing stakeholder needs/constraints, and detecting procurement and contracting industry trends to make recommendations accordingly.  

Verbal | Written Communication Skills

• Communicating effectively and professionally both verbally and in writing with individuals at all levels of the organization, and internal and external stakeholders, including communicating core ideas to elected officials and County executives.
• Utilizing effective communication skills to define and communicate strategic goals to staff and stakeholders clearly, succinctly, and persuasively.
• Providing strong customer service skills including responsiveness, active listening, attention to detail, collaboration, adaptability, and conflict resolution.
• Coordinating with the general public, current/prospective vendors, County staff, and/or external agencies; facilitating, and attending meetings; representing division in Countywide collaboration and workgroup meetings; and preparing and making presentations to the public, elected officials, appointment boards, and other stakeholders.   

PLEASE NOTE: The competencies listed above will be used to select the ideal candidate. Your application and answers to the supplemental questions should be descriptive, and concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies listed above.

SPECIAL REQUIREMENT:
For some positions possession of a valid California Driver's license, Class C or higher may be required by date of appointment.

MINIMUM QUALIFICATIONS  
Please clickhereto view the minimum qualifications as well as the physical, mental, environmental & working conditions for the classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of theNational Association of 
Credential Services (N.A.C.E.S.).

RECRUITMENT PROCESS  
Human Resource Services (HRS) screens all application materials for minimum qualifications and desirable qualifications. After screening, applicants who meet the minimum qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.

Application Appraisal Panel | AAP (Weighted 100%)
An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen and evaluate the application, and supplemental questionnaire for job knowledge, competencies, and related experience described above. Only the most qualified applicants will move forward to the next step in the recruitment process or will be placed on the eligible list.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.
 
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
 
Veterans Employment Preference (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.