Procurement & Accounting Specialist - Mai Placement

Procurement & Accounting Specialist

Howell, NJ, In-Person

75-100k

Hours: Flexible schedule – 9:00 AM to 3:30 PM (with 1.5 hours of remote work after 3:30 PM)

Company Overview:
We are a fast-growing e-commerce company dedicated to delivering exceptional products to our customers. Our culture values efficiency, attention to detail, and collaboration, creating a dynamic and supportive work environment.

Job Description:
We are seeking a Procurement & Accounting Specialist with expertise in QuickBooks and a strong accounting foundation. In this role, you’ll manage purchase orders, invoicing, wire transfers, and vendor relationships, ensuring financial accuracy and operational efficiency. This position is ideal for someone with experience in inventory-driven industries like retail, eCommerce, or wholesale, who thrives in a fast-paced, detail-oriented environment.

The Ideal Candidate

• Highly organized and detail-oriented professional with a proactive attitude.
• Expert in QuickBooks with a strong understanding of accounting principles.
• Experienced in managing purchase orders, invoicing, and vendor relationships.
• Thrives in a fast-paced environment with the ability to manage high transaction volumes.
• Eager to grow into leadership roles by taking on additional responsibilities.

Key Responsibilities

• Prepare, review, and process accurate purchase orders (POs).
• Track PO status to ensure timely delivery and optimal vendor terms.
• Collaborate with inventory teams to maintain adequate stock levels.

• Align vendor invoices with purchase orders and shipments for accurate processing.
• Input invoicing data into QuickBooks for timely payments and reconciliations.

• Set up and execute wire transfers, ensuring compliance and accuracy.
• Reconcile transfer transactions with the finance team.

• Maintain and reconcile financial data while generating detailed management reports.

• Coordinate with vendors to ensure timely delivery and verify shipping documentation.

• Verify financial transactions and maintain precise documentation for all procurement aies.

Must Have Experience

• Proven expertise in QuickBooks and familiarity with financial software.
• Experience in purchase orders, invoicing, wire transfers, and vendor management.
• Knowledge of inventory control processes in industries like retail, eCommerce, or wholesale.
• Strong organizational, time-management, and negotiation skills.

Must-Haves

• Precision in handling high-volume financial transactions.
• Proactive problem-solving skills with a focus on continuous improvement.
• Potential and willingness to grow into higher financial leadership roles.

Email Resume: Joel@maiplacement.com

https://jobs.crelate.com/portal/maiplacement/job/dsf9npd1o38ycenmybeu7dwc8h?crt=1733773525427