PROBATION CLERK at US District Court - District of Utah - Probation Office

UNITED STATES DISTRICT COURT FOR THE DISTRICT OF UTAH  OFFICE OF PROBATION AND PRETRIAL SERVICES 

VACANCY ANNOUNCEMENT 

PROBATION CLERK 

05-UTP-24 

OPEN DATE: APRIL 9, 2024 CLOSE DATE: APRIL 19, 2024  

The U.S. Probation and Pretrial Services Office for the District of Utah is accepting applications from  qualified candidates for the position of a full-time Probation Clerk in the Salt Lake City office. The  position is a Court Personnel System CL24, with a salary of $43,414 - $54,292 annually, depending on  qualifications. This position requires eight hours of work per day and work until 5 p.m. Monday  through Friday. This position will likely support the Pretrial Unit.  

POSITION OVERVIEW:  

The successful candidate will perform a variety of clerical duties associated with case processing. The  incumbent will work in a team environment providing support to the staff of the U.S. Probation and  Pretrial Services Office. The incumbent may support pretrial, presentence and/or post-conviction  officers throughout their career. The U.S. Probation and Pretrial Services Office works with defendants  charged with criminal offenses and persons under post-conviction supervision, which may require the  candidate to maintain composure during difficult interactions. 

REPRESENTATIVE CORE DUTIES:  

• A highly organized self-starter with the ability to prioritize and complete multiple tasks and deadlines  for numerous people. Must be able to handle numerous interruptions and changing deadlines while  remaining on track to complete assignments. The ability to maintain confidentiality is imperative.  
• Manage case files in accordance with established procedures. Assist officers in conducting  investigations. Establish and maintain tracking system to ensure timely completion of assignments  and routine tasks. 
• Answer routine inquiries and/or refer to appropriate staff based on knowledge of office operations,  policies, and procedures. 
• Compose documents for officers as directed and often under tight deadlines. • Request and interpret criminal history information from various outside sources. • Act as a primary backup to the probation office reception, including phones and front office duties.  • Have access to criminal justice systems to run criminal background checks. 
• Request law enforcement reports from all types of agencies. 
• Routine copying, scanning, mailing, and filing.  
• Perform other related duties as required. 

MINIMUM QUALIFICATIONS: 

To qualify for this position an individual must have a high school diploma or GED with two years of  general clerical experience. Candidate must possess excellent organizational and written/verbal  communication skills, with the ability to meet tight deadlines. Candidate must have excellent customer  service skills. The successful incumbent must also be proficient in Microsoft applications (Microsoft  Office, Adobe, etc.) and have a thorough knowledge of spelling, punctuation, and grammatical usage.  Candidate must be highly motivated, good at multi-tasking, and able to work in a high-stress  environment.  

The successful candidate must possess good judgment, maturity, and tact; be dependable, responsible  and maintain confidentiality; be a proactive self-starter and demonstrate initiative in problem solving;  be able to work quickly and harmoniously with others in a team-based environment; and consistently  

present a poised, professional appearance and demeanor. This position requires the ability to  communicate, articulate, and relate to defendants/persons under supervision, coworkers, and others  with professionalism and integrity, as well as superb organizational, people and time-management  skills. 

PREFERRED QUALIFICATIONS:  

Preference will be given to candidates with a two-year or four-year degree and/or prior legal or  criminal justice experience. Specialty experience with criminal history information i.e., Utah Criminal  Justice Information System (UCJIS), State Court System, Law Enforcement Police Reports and  established positive working relationships with outside agencies. The successful candidate would need  to remain in the position for one year before applying for any internal promotional opportunities. 

SALARY AND BENEFITS:  

The salary for this position is at CL 24 ($43,414 - $54,292) depending on length and relevance of  experience. The position falls within the Judicial Branch of the U.S. Government and the benefits  include participation in the FERS_FRAE retirement system, health, dental, vision and life insurance  programs, holiday and leave accrual, tax deferred saving plan and periodic salary increases. This  position is subject to mandatory direct deposit participation.  

CONDITIONS OF EMPLOYMENT:  

All application information is subject to verification. Appointment to this position is contingent upon a  background investigation including an FBI fingerprint check. The U.S. Probation Clerk is an excepted  service position, serves at the pleasure of the court, and is an 'at will' employee who can be terminated  with or without cause. All judiciary employees are required to adhere to the Judicial Code of Conduct.  Applicants must be United States citizens or be eligible to work in the United States, under 8 U.S.C. §  1324b(a)(3)(B).  

APPLICATION PROCEDURES:  

Qualified candidates and/or transfers are invited to submit: 

1. Letter of interest  
2. Detailed resume including education, previous employment, and salary history  3. Application for Judicial Branch Employment (AO78) 

The application form (AO78) is available on the court’s website http://www.utd.uscourts.gov or at the address  listed below from 9:00 a.m. to 4:30 p.m. Monday - Friday. Applications will be screened for qualifications  and only the most qualified applicants will be contacted and selected for a personal interview.  Incomplete applications will not be considered. Completed application packages must be emailed,  delivered, or postmarked no later than April 19, 2024. Applicants selected for interviews must travel at  their own expense, and relocation expenses will not be reimbursed. Applicants who are invited to  interview may advise the Human Resources Office if an accommodation is necessary. 

Please email application packages in PDF format to UTD_HumanResources@utd.uscourts.gov  

Or mail or hand deliver to: 

US Probation & Pretrial Services 

Attention: HR - Probation Clerk Vacancy 

351 S. West Temple, Room 2.117 

Salt Lake City, UT 84101