Principal Executive Assistant - Fairview Health Services

At Fairview Health Services, we are driven to heal, discover and educate for longer, healthier lives. Supporting our executives means playing a vital role in driving this mission forward. We are seeking a highly skilled and dynamic Executive Assistant to provide dedicated support to two senior leaders, the EVP, Chief People Officer, and the EVP, Chief Strategy and Digital Officer.

As an Executive Assistant, you will serve as a trusted partner to two visionary leaders, ensuring seamless operations and proactively addressing their needs. This role combines traditional executive administrative duties with opportunities to lead small projects and contribute to strategic initiatives. Success in this role requires a blend of organizational savvy expertise, advanced technical proficiency, and strong interpersonal skills.

Key Responsibilities:

• Executive Support: Manage complex calendars, resolve scheduling conflicts, and prioritize executive time effectively.
• Meeting Management: Prepare agendas, capture accurate meeting minutes, and ensure timely follow-ups.
• Presentation and Reporting: Create professional PowerPoint presentations and support the development of executive-level materials such as board materials, etc.
• Project Coordination: Lead small-scale projects, ensuring timely and effective execution.
• Proactive Problem-Solving: Anticipate needs, identify challenges, and offer solutions before issues arise.
• Collaboration: Work seamlessly with other Executive Assistants and teams to ensure alignment and organizational efficiency.
• Relationship Management: Foster strong internal and external relationships, serving as a professional and diplomatic liaison.
• Administrative Excellence: Oversee travel arrangements, expense reports, and other administrative duties with precision and confidentiality.

Key Capabilities:

• Organizational Agility: Thrive in a dynamic, fast-paced environment while managing shifting priorities and demands.
• Critical Thinking: Demonstrate resourcefulness, sound judgment, and an anticipatory approach to executive support.
• Technical Proficiency: Leverage advanced skills in Microsoft Office Suite (PowerPoint, Word, Excel) and tools like Teams or project management platforms.
• Attention to Detail: Ensure accuracy and thoroughness in every task, from communications to project coordination.
• Collaboration and Influence: Build strong relationships across teams, working effectively with other EAs and internal stakeholders to ensure seamless operations.
• Leadership Support: Develop a deep understanding of the executives’ priorities and leadership styles to align support effectively.
• Confidentiality and Professionalism: Manage sensitive information with the utmost discretion and integrity.

• Over 7 years of proven experience providing high-level executive administrative support to C-Suite leadership, with a demonstrated ability to manage complex schedules, streamline operations, and ensure seamless communication across executive teams.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong problem-solving abilities and the ability to adapt quickly to changing priorities.
• Excellent written and verbal communication skills.
• A proactive, anticipatory mindset to stay ahead of the executives’ needs.
• Experience managing projects and cross-functional collaborations.
• A bachelor’s degree or equivalent experience is preferred.