PRINCIPAL ADMIN. COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Space Systems Division Support at Southwest Research Institute

Who We Are:

The Department of Space Instruments and Payloads is responsible for the development of spaceflight instrumentation, structures, and payloads. We design and fabricate custom solutions to answer or solve a complex situation not yet delivered by industry, as well as leverage our heritage platforms to accommodate a variety of payloads.

Objectives of this Role:

• Provides clerical and administrative support to Space Instruments and Payloads department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed.
• Must be detail oriented, possess strong organizational skills, have the ability to multi-task and take own initiative to complete necessary tasks.
• Must be able to work under pressure with very short turn-around times.
• Be highly proficient in M/S Word, PowerPoint, Adobe and Excel and Teams.
• Willingness to learn and keep up with current technology.
• Must have very good verbal and written communication skills.
• Maintaining confidentiality is important for this position.
• Be able to take initiative and follow through on assignments with limited supervision.

Daily and Monthly Responsibilities:

• Provide meeting planning and logistics, manage calendars, coordinate meetings, schedule TEAMS meetings.
• Keep track of project manager's project deliverables schedule and updating the Tracker system.
• Coordinate interviews and knowledge of the CATS system.
• Review, format and submit proposals and various types of reports requiring attention to details and formatting skills.
• Process PC-7's for Proposals and Project Record Sheets. Familiarity with basic accounting concepts is a plus.
• Coordinate travel itineraries and make reservations for domestic and foreign travel, and prepare the travel authorizations and expense accounts for the travelers.
• Review timesheets and close-out process at the end of each pay period.
• Will require working with payroll on timesheet issues.
• Become knowledgeable on SwRI's policies and procedures and correspondence protocols.
• Prepare purchase requisitions and check requests.
• Occasionally will need to ship equipment, both domestically and internationally.
• Prepare the necessary documents.

Requirements:

• Requires a high school diploma or equivalent.
• Secretarial/Administrative skills and work experience.
• 10-15 years: Proficient in M/S Word, Adobe, Excel and PowerPoint.
• A valid/clear driver's license is required.