Premises Associate at ApTask

About Client:
The client is a global investment and advisory financial services firm that engages in investment banking, asset management, capital markets services, and insurance services. It’s commitment is to advance the strategic interests of our clients and to deliver long-term results with excellence and integrity. The client help governments, institutions, and individuals address complex financial challenges, identify opportunity, and achieve their long-term objectives.



Rate Range: $30-$31/Hr



Job Description:

• (“Client”) is seeking an exceptional individual to join the Premises team.
• This person will join a highly energized team responsible for maintaining firmwide operational standards and will be responsible for understanding and performing the fundamental duties of an Administrator.
• In addition to excellent communication skills, the ideal candidate will demonstrate an ability to roll up their sleeves and perform any responsibilities needed to ensure success.
• The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment. The position is in the New York office.

• Daily maintenance of the facility and reporting/resolving facilities related issues or requests thru a ticket system
• Maintenance of floor plans and assistance with space planning using CAFM Software
• Coordination and scheduling of employee workstation moves with the IT Helpdesk
• Scheduling, coordination and supervision of vendor work with the Building including the day porter service
• Assist with the set-up and breakdown of internal and external events
• Assist with building IDs, guest badges and registration with building security, as well as enforces all necessary company security measures
• Assist with facilities projects including build-outs, demises, and reconfigurations of internal space
• Assist in the response of any facilities related issues like power outages, leaks, HVAC issues, etc
• Strong email communication skills.
• Basic computer knowledge with working knowledge of office machines.
• Must have the confidence and excellent communication skills to interact with various levels of business groups and senior management.
• Ability to work within a team and able to take control of a situation and resolve it with minimal disruption to business operations.
• Ability to be successful in a stressful, deadline driven environment while still maintaining a strict attention to detail and prioritize issues appropriately.
• Strong problem-solving skills and demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement.
• Must be able to coordinate several activities at once.
• Ability to lift up to 50lbs

• Strong knowledge of MS Office, including Outlook, Word, Excel, and Power Point.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
• Strong customer service skills a must
• Good interpersonal, organizational, communication and problem-solving skills are required
• Analytical, detail-oriented, flexible, and decisive.
• Proactive & solutions-oriented; innovative.
• Learning agile; able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry.
• Responsive to client needs.
• Collaborative; energized by the open exchange of ideas.

• 3 years of related Facilities and Office environment experience.
• Work Location
• Currently, this role is expected to be in the New York office at least 4 days per week.

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com .