Portfolio Manager - Spectraforce Technologies
DODGERTOWN, CA 90090
About the Job
Job Title: Portfolio ManagerDuration: Direct Hire/FTELocation: Los Angeles, CA 90032/ Local candidates only, hybrid, some onsite required (onsite 2 days/week, or for meetingsSalary Range: 170K - $180KWork hours: 8-5 PSTInterview Process: 2 -3 steps Video/ Teams interview processDress code: Business CasualJob Description:Must Haves:
Bachelor's degree in Information Systems, Information Technology, or a related technical field required.Master's degree in Information Systems, Information Technology, or a related technical field required.Over 10 years of relevant professional experience post-college.At least 6 years of experience managing information technology projects, from initiation to closeout, including securing approvals.5 years of experience in coaching, mentoring, and providing day-to-day support and direction to employees.2 years of experience implementing technology solutions in a healthcare provider environment.Mastery of both theoretical and practical aspects of project management, including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, change control).Proven ability to manage multiple projects concurrently.Proficiency in MS Office Suite, including Project, Visio, Excel, Word, and PowerPoint.Strong financial management skills, including experience with funding requests, forecasting, and spend management.Exceptional written and oral communication skills, with the ability to engage with all levels of personnel, from executives to frontline staff.Ability to facilitate large, cross-functional teams (business, clinical, technical).Experience managing data and AI projects, including data acquisition, modeling, validation, deployment, and maintenance.Experience managing portfolios in Administration (Finance, HR, Marketing) and Data Governance/AI.Hospital or healthcare experience preferred.Experience in a centralized PMO environment with strong knowledge of project management principles.Strong interpersonal skills, with the ability to build relationships with colleagues, leadership, and partners.Proven ability to independently and collaboratively solve problems, make decisions, and support organizational change.Experience in building and managing effective teams in a matrixed structure.Ability to maintain and manage up-to-date project documentation and reports, including maintaining the PMO's project repository (SharePoint).Ability to recruit, onboard, mentor, and manage project management professionals, including performance reviews and succession planning.Summary:The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across client to promote operational excellence and business growth.The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule.The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio.The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership.This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director.From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes.The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentationMinimum Education/Experience:Bachelor’s degree in Information System, Information Technology, or related technical field requiredMaster’s degree in Information System, Information Technology, or related technical field requiredOver 10 years of total post-collegiate relevant professional experience required6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required5 years of coaching, mentoring, and providing day to day direction and support to employees required2 years implementing technology solutions in a healthcare provider environment requiredMastery of both theoretical and practical aspects of project management including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, project change controls)Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)Ability to manage multiple projects concurrentlyProficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPointExceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staffCreative, self-confident, and flexibleNEW Additional Criteria
Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance/AI Portfolios.Desired Qualifications:Experience in a centralized PMO environment with a working knowledge of Project Management principles.Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.Hospital/Healthcare experience preferred.Accountabilities:Delivering on scope, on time, within budget, and to an agreed-upon quality levelAdhering to the PMO defined processes, methodologiesMaintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)Updating centralized / co-owned reports and dashboardsUtilizing departmental templates as intended and instructedServing as the primary liaison for assigned projectsFostering positive relationships with project team members and stakeholders.Help recruit and select project manager professionals into ClientSupport onboarding and offboarding off resourcesConduct performance review, mentoring, coaching sessions throughout the yearPartner with all employees to have a training plan in support of client’s business needs and the individuals interest and skillsEffectively have and manage a succession plan for key roles on the teamSuccessfully managing health of the sub portfolio. This includes but is not limited to:
Ensuring full inventory of projects within the sub portfolio are identified / capturedCalendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetingsEnsuring governance related risks, issues, action items and decisions are resolved / worked / madeAs appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee levelProviding timely, accurate and insightful inputs to ITEC related documentation and communications.Actively contributes to advancing the maturity and brand of the PMO by:
Proactively identifying areas for improvement in the IS PMO’s project management capabilityLeading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvementsAbout Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at
Bachelor's degree in Information Systems, Information Technology, or a related technical field required.Master's degree in Information Systems, Information Technology, or a related technical field required.Over 10 years of relevant professional experience post-college.At least 6 years of experience managing information technology projects, from initiation to closeout, including securing approvals.5 years of experience in coaching, mentoring, and providing day-to-day support and direction to employees.2 years of experience implementing technology solutions in a healthcare provider environment.Mastery of both theoretical and practical aspects of project management, including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, change control).Proven ability to manage multiple projects concurrently.Proficiency in MS Office Suite, including Project, Visio, Excel, Word, and PowerPoint.Strong financial management skills, including experience with funding requests, forecasting, and spend management.Exceptional written and oral communication skills, with the ability to engage with all levels of personnel, from executives to frontline staff.Ability to facilitate large, cross-functional teams (business, clinical, technical).Experience managing data and AI projects, including data acquisition, modeling, validation, deployment, and maintenance.Experience managing portfolios in Administration (Finance, HR, Marketing) and Data Governance/AI.Hospital or healthcare experience preferred.Experience in a centralized PMO environment with strong knowledge of project management principles.Strong interpersonal skills, with the ability to build relationships with colleagues, leadership, and partners.Proven ability to independently and collaboratively solve problems, make decisions, and support organizational change.Experience in building and managing effective teams in a matrixed structure.Ability to maintain and manage up-to-date project documentation and reports, including maintaining the PMO's project repository (SharePoint).Ability to recruit, onboard, mentor, and manage project management professionals, including performance reviews and succession planning.Summary:The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across client to promote operational excellence and business growth.The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule.The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio.The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership.This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director.From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes.The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentationMinimum Education/Experience:Bachelor’s degree in Information System, Information Technology, or related technical field requiredMaster’s degree in Information System, Information Technology, or related technical field requiredOver 10 years of total post-collegiate relevant professional experience required6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required5 years of coaching, mentoring, and providing day to day direction and support to employees required2 years implementing technology solutions in a healthcare provider environment requiredMastery of both theoretical and practical aspects of project management including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, project change controls)Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)Ability to manage multiple projects concurrentlyProficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPointExceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staffCreative, self-confident, and flexibleNEW Additional Criteria
Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance/AI Portfolios.Desired Qualifications:Experience in a centralized PMO environment with a working knowledge of Project Management principles.Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.Hospital/Healthcare experience preferred.Accountabilities:Delivering on scope, on time, within budget, and to an agreed-upon quality levelAdhering to the PMO defined processes, methodologiesMaintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)Updating centralized / co-owned reports and dashboardsUtilizing departmental templates as intended and instructedServing as the primary liaison for assigned projectsFostering positive relationships with project team members and stakeholders.Help recruit and select project manager professionals into ClientSupport onboarding and offboarding off resourcesConduct performance review, mentoring, coaching sessions throughout the yearPartner with all employees to have a training plan in support of client’s business needs and the individuals interest and skillsEffectively have and manage a succession plan for key roles on the teamSuccessfully managing health of the sub portfolio. This includes but is not limited to:
Ensuring full inventory of projects within the sub portfolio are identified / capturedCalendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetingsEnsuring governance related risks, issues, action items and decisions are resolved / worked / madeAs appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee levelProviding timely, accurate and insightful inputs to ITEC related documentation and communications.Actively contributes to advancing the maturity and brand of the PMO by:
Proactively identifying areas for improvement in the IS PMO’s project management capabilityLeading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvementsAbout Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at
LOA@spectraforce.com
if you require reasonable accommodation.California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.LA
County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
Source : Spectraforce Technologies